Executive Administrative Assistant

Executive Assistant to CEO & CFO (Healthcare)

Position Summary

The Executive Assistant provides high-level administrative support to the CEO and CFO in a fast-paced healthcare environment. This role requires strong organizational skills, discretion, and the ability to manage competing priorities while supporting executive operations and global communication.

Key Responsibilities

Manage complex executive calendars, meetings, and priorities across time zones

Coordinate domestic and international travel, including detailed itineraries

Prepare and reconcile expense reports in compliance with company policies

Support employee onboarding and assist with open enrollment and HR coordination

Draft, proofread, and manage confidential documents and oversee document execution

Serve as a liaison between executives, internal teams, and international clients

Organize meeting logistics, materials, and follow-up actions

Qualifications

5+ years supporting senior executives (CEO, CFO, or equivalent)

Experience in healthcare or regulated industries preferred

Strong proficiency in Microsoft Office and collaboration tools

Skills

Exceptional organization and time management

Strong communication and attention to detail

High level of professionalism and confidentiality

Ability to multitask and work across global teams

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.