Executive Administrative Assistant

Responsibilities Kforce has a client that is seeking an Executive Administrative Assistant in New York, NY. Essential Functions:

• Oversee travel and expense management for multiple executives, ensuring efficient and accurate processing
• Manage calendars, proactively coordinating meetings and resolving scheduling conflicts
• Organize logistics for client and internal meetings, including scheduling, catering arrangements, and room setup/clearing to deliver a seamless experience
• Collaborate with the administrative team to provide back-up coverage and support, fostering a cohesive and agile work environment
• Demonstrate flexibility and adaptability, with the understanding that coverage assignments may shift to meet evolving business needs and priorities
• Exhibit professionalism and strong communication skills at all times, as executives are client-facing and require a high standard of representation
• Maintain reliable attendance and punctuality to ensure consistent support and operational continuity

Requirements

• Tech-savvy, with the ability to leverage AI applications and tools to drive efficiency, streamline processes, and automate routine tasks where appropriate
• Ability to manage responsibilities independently, anticipate needs, and communicate potential issues proactively; demonstrates sound judgment and a sense of urgency in handling high-volume travel requests
• Proficiency in the Microsoft Office Suite
• Calendar Tools
• Confidentiality
• Decision Making
• Dependable
• Executive Management Support
• Expenses
• Facilities
• Listening Skills
• Mail/Shipping/Delivery
• MS Excel
• Multi-tasking
• Organization Skills
• Outlook
• Results Driven
• Time Management
• Travel Arrangements
• Verbal Communication
• Written Communication
• Email
• Detail Oriented
• Policy/Procedures
• Customer Focused
• Self Starter
• Ability to interact with various levels within the organization
• Interpersonal Skills
• Ability to Follow-up
• Ability to meet deadlines
• Ability to Work Independently
• Ability to Work with Others
• Advanced Communication Skills
• Conference Room Scheduling
• Professional Demeanor

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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