Executive Administrative Assistant

We are a warm, client-centered boutique law firm seeking a full-time Executive Administrative Assistant and Client Services Director to become an integral part of our team.

Our clients often come to us while navigating important and sometimes emotional life decisions. We are looking for someone who is personable with clients, flexible and adaptable, and exceptionally attentive to detail. The ideal candidate understands that excellent client service is about more than completing tasks—it is about making every client feel welcomed, cared for, and confident throughout their experience with our firm.

Responsibilities

• Serve as a primary point of contact for clients throughout their experience with the firm.
• Provide gracious, professional, and timely communication by telephone and email.
• Coordinate client appointments, meetings, document reviews, and signings.
• Maintain calendars and ensure deadlines, appointments, and follow-up items are carefully tracked.
• Prepare client files and materials for attorney meetings and document signings.
• Review documents and client information for accuracy, completeness, and consistency.
• Follow up with clients regarding outstanding information and documentation.
• Maintain organized electronic and physical client files.
• Coordinate with attorneys, staff members, outside professionals, and vendors.
• Anticipate client and attorney needs and proactively address outstanding matters.
• Assist with the day-to-day administrative operations of the firm.

The Right Person

We are particularly interested in someone who is:

• Gracious and warm in their interactions with clients and colleagues.
• Client-centered and genuinely enjoys helping people.
• Meticulously organized, with exceptional attention to detail.
• An excellent written and verbal communicator.
• Able to manage multiple matters and priorities without losing track of details.
• Flexible and adaptable when schedules or priorities change.
• Proactive and comfortable taking ownership of responsibilities.
• Discreet and able to maintain strict client confidentiality.
• Dependable, professional, and committed to following matters through to completion.
• Comfortable working in a small boutique environment where teamwork and communication are essential.

Experience working in a law firm or other professional-services environment is preferred, although we are particularly interested in finding the right person with exceptional organizational and interpersonal skills.

About the Position

This is a full-time position for someone who takes pride in creating an exceptional client experience while keeping the many details behind the scenes organized and moving forward.

We value warmth, professionalism, flexibility, attention to detail, and treating every client with care and respect.

To Apply: Please submit your résumé along with a brief introduction describing your experience and why you believe you would be a good fit for a client-centered boutique law firm.

Base Pay: $50,000.00 - $60,000.00 per year

Work Location: In person