Executive Administrative Assistant

Maveno Advisors is a growing business brokerage firm that helps business owners navigate the process of selling their businesses and assists buyers with acquisition opportunities.

We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support our daily operations. This is an entry-level, part-time opportunity ideal for someone looking to gain practical office experience while developing valuable business and administrative skills.

We offer flexible scheduling, hands-on training, and exposure to entrepreneurship, business operations, and business acquisitions.

Previous administrative or business brokerage experience is not required. We value professionalism, attention to detail, initiative, and a willingness to learn.

Responsibilities

• Assist with daily administrative tasks, including data entry, filing, and document preparation.
• Organize and maintain digital and physical records, contact lists, and internal databases.
• Assist with scheduling appointments, coordinating meetings, and tracking assigned tasks.
• Answer phone calls, greet visitors, and direct inquiries professionally.
• Draft, format, and proofread emails, reports, presentations, and marketing materials.
• Conduct basic online research on businesses, industries, and market opportunities.
• Update and maintain information in customer relationship management (CRM) systems.
• Support marketing campaigns, outreach activities, and other administrative projects.
• Assist with office supplies, equipment, and general workspace organization.
• Maintain confidentiality when handling sensitive business and client information.
• Provide general administrative support to the brokerage team as needed.

All responsibilities are administrative and support-based. No licensed brokerage activities, negotiations, or client representation are involved.

Qualifications

• Strong organizational skills and attention to detail.
• Clear and professional written and verbal communication.
• Professional phone etiquette and a customer-service mindset.
• Basic proficiency with Microsoft Office, Google Workspace, and spreadsheets.
• Comfortable learning new technology, software, and AI-assisted productivity tools.
• Good proofreading skills and attention to accuracy.
• Ability to prioritize tasks, follow instructions, and meet deadlines.
• Dependable, resourceful, and able to work independently when needed.
• Ability to handle confidential information with professionalism and discretion.
• Previous administrative or office experience is helpful but not required.
• Bilingual English/Spanish communication skills are a plus.
• Interest in business, entrepreneurship, or finance is a plus.

College students, recent graduates, and individuals seeking to build professional office experience are encouraged to apply.

What We Offer

• Flexible part-time scheduling to accommodate school or other commitments.
• Primarily in-office work with occasional remote flexibility.
• Hands-on training and practical administrative experience.
• Exposure to business brokerage, entrepreneurship, and business operations.
• Opportunities to develop skills in business software, research, communication, and AI-assisted productivity tools.
• Direct collaboration with an experienced business advisor.
• A supportive, professional environment with opportunities to take on additional responsibilities as the company grows.

How to Apply

Please submit your resume and a brief introduction explaining your interest in the position and why you believe you would be a good fit.

Email: [email protected]

Office Location:
Maveno Advisors
8461 Lake Worth Road, Suite 171
Lake Worth, FL 33467

Pay: $15.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits:

• Flexible schedule

Work Location: In person