Executive Administrative Assistant

We are seeking a versatile and dependable Executive Assistant and Operations Manager to lead digital brand growth and daily business administrative functions across Vann Group Marketing and Legacé24. This is an onsite position creating visual marketing and daily operational functions, financial tracking, and direct executive administrative support. Google Ads and Google Business Profile Certification Program is included. $25 to $35 per hour depends on experience and value added.

Entry Level AcceptedHelpful Qualifications

• 5 years of experience in social media management, digital marketing, or executive office operations. Or equivalent education
• Proficiency in Canva, social platform publishing tools (YouTube Studio, TikTok Creator Center), and video formatting.
• Basic working knowledge of QuickBooks Online (QBO) or equivalent software
• Writing skills, proofreading, and self management skills.
• Tech Savvy.

Google Ads & Google Business Profile Certification Program

• Google Training: Selected candidates will receive structured training and professional certification support for Google Ads and Google Business Profile management.
• Skill Enhancement: Enhance your digital marketing expertise by learning to optimize local business listings, manage pay-per-click campaigns, and analyze performance metrics to drive brand growth across Vann Group Marketing and Legacé24.

Responsibilities & Requirements

• Analytical Skills. Naturally breaks complex problems down into their core components to evaluate facts, identify patterns, and make logical, data-driven decisions.
• Visual Asset Creation & Channel Management: Produce engaging short-form video content, graphics, and promotional copy using Canva to build and maintain an active audience across TikTok and YouTube.
• Agency & Paid Media Alignment: Serve as the direct liaison to marketing agencies i.e. and to align organic messaging with targeted advertising schedules, performance analytics, and conversion funnels.
• Financial Administration & Record Keeping: Log sales receipts daily, conduct bank reconciliation workflows in QuickBooks Online (QBO), and maintain organized general ledger accounts for periodic tax filings.
• Facility & Executive Workflow Support: Handle daily office opening procedures, manage inbound mail and client documentation, monitor supply inventories, and assist ownership with ad-hoc administrative tasks.
• Bullion Industry Knowledge: Leverage a working knowledge of physical precious metals, precious metals coins, rounds, bars, and dealer buying/selling procedures to craft accurate product marketing and oversee intake receipts accurately.

Position Overview & QualificationsAbout the Role

This dual-focus position requires an organized personality capable of switching between creative thinking and structured office administration using the Legacé24 App.

For Vann Group you will oversee the public facing media presence and assist with the administrative flow of in person typical office duties and sales receipts.

For Vann Group Marketing, you will organize digital assets, and maintain consistency across ongoing promotional projects. (Google business, Google ads, LinkedIn ads, YouTube videos, TikTok videos etc) This is largely created and fulfilled by the marketing contractors under our requests.

Operational & Financial Scope

• QuickBooks Online (QBO) Oversight: Reconcile incoming bank settlements, physical cash/check receipts, and wire transfers against for profit and loss reports. Maintain a clean and simple chart of accounts for quarterly and year-end tax documentation.
• Office Administration: Ensure the office opens on schedule each morning from 9am to 5pm, maintain a clean and professional workspace, process daily inbound/outbound calls and emails.

Marketing & Agency Coordination

• Content Production: Script, record, and edit quick updates and educational pieces focused on market trends, physical wealth storage, and announcements.
• Strategic Coordination: Participate in regular strategy meetings with the marketing contractors, ensuring ad campaigns match in-house promotions, product availability, and seasonal marketing goals.

Preferred Qualifications

• Prior experience in construction management, Trades project manager, estimating and scheduling.
• Familiarity with sales tax compliance, cash-reporting rules (e.g., Form 8300 guidelines), and point-of-sale receipt processing.

Pay: $25.00 - $35.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• Flexible schedule
• Relocation assistance

People with a criminal record are encouraged to apply

Work Location: In person