Executive Administrative Assistant

Job description for Executive Admin assist with an OK real estate license: You are proactive and resourceful, you are calm and collected, an honest and trustworthy person with no criminal history. You have a High Emotional Intelligence (EQ); you are trainable, discreet, friendly, but know when to be assertive. You meet deadlines. You don't smoke or use illegal drugs. You have reliable transportation. You can provide references if requested.

You are not required to take calls after the workday is done or week-ends. If there is overtime work, it is agreed on in advance.

Responsibilities of the Real Estate Company Administrative Assistant- Oklahoma City

• Working knowledge of MS Word, Excel, and Adobe, Canva
• Effective written and verbal communication skills.
• Work in a timely and efficient manner.
• Ability to communicate effectively with all levels of our associates, clients, and partners with whom we engage in prospecting, transactionscourse of our daily activities.
• We adhere to the “Golden Rule”.
• Maintain a neat and tidy work area.
• Answer and operate a multi-line phone system with web-based interface.
• Take calls, make calls and appointments on our calendar for head office broker.
• Collect feedback from showings, log into listing file
• Assist in preparing Market Value analysis reports and property pictures uploads for Broker or if asked by broker to assist an agent.
• Deliver messages, calls and inquiries about properties to our agents and staff.
• Track leads through lead generation program and provide daily input data for follow up.
• Prepare monthly Agent on Call schedule and office roster.
• Prepare the drafts of our bulletins for our agents, and arrange the speakers and guests for our business and sales meetings.
• Update and input information into our client data base ( 1-2 hours weekly)
• Responsible for collecting rental payments and provide receipts (not often needed)
• Prepare bank deposits when needed.
• Be creative and keep in mind our target audience and commitment to Fair Housing, and non-discriminatory language or behavior pledge when assisting broker with preparing social media posts, mailings and property flyers using our graphic design platform and templates we use like Canva, Delta Media Group.
• Prepare and type reports, memos and letters as requested by broker.
• Open the office in the morning on time and following office close procedures.
• Dress in office professional and business casual office attire
• Maintain a positive service- oriented attitude toward our associates, clients, and your functions.
• Enjoy the interactions with our clients and agents, have fun while getting the work done. The work can be serious and stressful, but you shall have time to laugh and maintain a good Attitude.
• Scan, save, and maintain documents for properties and transactions on company intranet and transaction management platform.
• Assist in the creating, printing, and mailing of company newsletters, promotion pieces, bulletins and press releases.
• Write and submit press releases when needed using our office templates.
• Assist broker with recruiting experienced and new associates joining our firm.
• Assist broker as we conduct new agent on-boarding and orientation designed to help them learn our phone system and office operational practices.
• Update the Open House schedules and post Open houses to our websites and MLS.
• Maintain office supply list; to keep inventory and office supplies stocked email a list to broker or order with permission to have the items shipped or delivered to the office.
• Work with broker to seek out data and update company website weekly, post pre-written blogs, post to company Facebook account 8-15 times per week and including other platforms.
• Assist Relocation Department in areas of operations and needs assessments.
• When needed occasionally deliver mailings to post office bulk mail department using your own vehicle. Gas reimbursement is based on IRS Mileage current
• Submit approved marketing/advertising through FB, Co. website, and other SM sites.
• Qualifications and Education Requirements of the Real Estate Office Administrative Assistant: Associates Degree or Higher, 3 years or more experience selling real estate.
• Have vision abilities to include proximate vision, color vision and the ability to adjust focus as well as be able to effectively see and process computer generated images on a screen or hand-held device.
• Occasionally stoop, reach, kneel, crouch, twist and walk.

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Benefits:

• Paid time off
• Referral program

Work Location: In person