Executive Administrative Assistant

We are seeking a highly organized and proactive Executive Administrative Assistant to join our dynamic team. In this vital role, you will serve as the primary support for executive leadership, ensuring smooth daily operations and efficient management of administrative tasks. Your energetic approach and attention to detail will help foster a productive environment, allowing leadership to focus on strategic initiatives. This position offers an exciting opportunity to utilize your office management expertise, technical proficiency, and exceptional communication skills in a fast-paced setting.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments with precision and professionalism
• Handle multi-line phone systems, screen calls, and direct inquiries with excellent phone etiquette and customer service skills
• Prepare, proofread, and format correspondence, reports, and presentations using Microsoft Office Suite and productivity software
• Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and data entry accuracy
• Support office management duties including supply procurement, equipment maintenance, and facility organization
• Assist with client communication and support tasks to enhance customer experience and satisfaction
• Perform data entry tasks with a high level of accuracy while managing multiple priorities efficiently

Qualifications

• Proven experience in office management or administrative support roles with clerical experience and strong organizational skills
• Proficiency in Microsoft Office applications such as Word, Excel (spreadsheets), PowerPoint, and Outlook
• Familiarity with QuickBooks or similar accounting software is a plus for handling basic financial tasks
• Excellent computer literacy including data entry, file management, and technical proficiency with office productivity tools
• Strong typing skills with attention to detail for proofreading documents and maintaining accurate records
• Bilingual abilities are highly desirable to support diverse client needs and team communication
• Exceptional time management skills to prioritize tasks effectively in a fast-paced environment
• Previous experience as a personal assistant or front desk receptionist is advantageous for this role
• Demonstrated ability to communicate clearly via phone and email while maintaining professionalism at all times

Join us in this energetic environment where your organizational talents will make a meaningful impact! We value dedicated professionals who thrive on providing outstanding support at every level of our organization.

Pay: $150.00 - $500.00 per day

Benefits:

• 401(k) matching
• Employee assistance program
• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person