Executive Administrative Assistant

Job Description – Executive Administrative Assistant (EA)

Company: Micro Labs Limited

Location: Sector 54, Golf Course Road, Gurugram, Haryana

Work Mode: Onsite

Employment Type: Full-Time

About the Role

Micro Labs Limited is a pharmaceutical company committed to delivering quality healthcare

solutions through innovation, research, and development. The company collaborates with

international teams across business development, marketing, regulatory coordination, and

related business operations.

We are looking for a proactive and detail-oriented Executive Administrative Assistant (EA)

to provide high-level administrative and operational support to the assigned executive and

leadership team. The ideal candidate should have excellent communication, documentation,

coordination, and computer skills, along with the ability to handle confidential information

professionally.

Key Responsibilities

• Email and Correspondence Management: Draft, review, and manage emails,

letters, reports, presentations, memos, and other business correspondence.

• Calendar Management: Manage the reporting executive’s calendar, schedule

appointments, coordinate meetings, and ensure timely follow-ups.

• Documentation and Proofreading: Review documents for grammar, spelling,

accuracy, consistency, completeness, and adherence to company standards.

• MIS and Data Management: Collect, review, enter, and format MIS data and

financial documents for verification and submission to the Head Office after obtaining

the necessary approvals.

• Meeting Coordination: Schedule virtual meetings through Zoom or other platforms,

coordinate with participants, prepare Minutes of Meeting (MOM), and track action

items.

• Administrative and Financial Support: Maintain records, manage petty cash

expenses, prepare expense reports, and support daily office administration.

• Stakeholder Coordination: Coordinate with internal departments, external

stakeholders, and overseas teams to ensure smooth communication and timely

completion of tasks.

• Reporting and Presentations: Prepare spreadsheets, reports, PowerPoint

presentations, and other business documents as required.

• Confidentiality and Compliance: Maintain strict confidentiality of company

information and comply with organizational policies, professional conduct standards,

and leave guidelines.

• Additional Responsibilities: Perform other administrative and coordination duties

assigned by the reporting executive or management.

Required Skills and Qualifications

• Graduate in any discipline; a degree in Business Administration or a related field is

preferred.

• Prior experience in executive assistance, administrative support, or office coordination

will be preferred.

• Excellent written and verbal communication skills.

• Proficiency in MS Excel, Word, PowerPoint, Outlook, and virtual meeting tools.

• Strong email drafting, proofreading, documentation, and report preparation skills.

• Excellent organizational, time-management, and multitasking abilities.

• High attention to detail and accuracy in handling data and documents.

• Ability to coordinate effectively with senior management and international teams.

• Professionalism, discretion, and the ability to handle confidential information.

Work Requirements

• This is a full-time, onsite position based at Sector 54, Golf Course Road, Gurugram.

• Adherence to company policies, procedures, and leave guidelines is mandatory.

• Outside professional commitments must not conflict with company policies,

productivity, or business interests.

Pay: ₹300,000.00 - ₹600,000.00 per year

Work Location: In person