Executive Administrative Assistant

Mayvin is seeking an experienced Executive Administrative Assistant to provide high-level administrative and operational support to senior leadership in support of the FBI’s Strategic Workforce for Intelligence, Finance, and Technical Administration (SWIFT) mission. The Executive Administrative Assistant will coordinate executive schedules, manage correspondence, prepare reports and briefings, organize meetings, and track administrative actions to ensure timely completion of organizational priorities. The ideal candidate will demonstrate exceptional organizational, communication, and multitasking skills while maintaining confidentiality, supporting executive decision-making, and facilitating efficient daily operations across various FBI Units and Sections.

 

Must be a U.S. Citizen.

Must have an active Top Secret clearance.

Responsibilities:

• Provide high-level administrative and operational support to senior FBI leadership, management personnel, and designated Units and Sections
• Manage executive calendars, coordinate meetings, schedule appointments, and arrange official travel to support daily operations
• Prepare, review, and distribute correspondence, memoranda, reports, presentations, briefing materials, and other administrative documentation
• Coordinate executive meetings and briefings, prepare agendas, record minutes, and track action items to ensure timely completion of organizational priorities
• Maintain administrative records, databases, and tracking systems while ensuring the proper handling of sensitive and confidential information
• Support organizational efficiency by coordinating administrative activities, monitoring deadlines, and identifying opportunities to improve office procedures and workflows

Required Qualifications:

• Bachelor’s degree from an accredited college or university or ten (10) or more years of relevant experience
• Minimum of eight (8) years of general office or executive administrative support experience
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Strong verbal and written communication skills, with the ability to prepare, review, and edit professional correspondence, reports, meeting minutes, and briefing materials
• Ability to manage multiple priorities, coordinate administrative activities, and maintain accuracy and attention to detail in a fast-paced environment

Preferred Qualifications:

• Previous experience providing executive-level administrative support within the FBI, Department of Justice (DOJ), or another federal government agency
• Experience reviewing and formatting official correspondence, information papers, reports, taskers, and executive briefing materials in accordance with established government standards
• Experience participating in Integrated Product Teams (IPTs) or working groups focused on improving administrative processes, procedures, and organizational efficiency
• Familiarity with federal government administrative procedures, records management requirements, and handling sensitive or classified information
• Demonstrated ability to coordinate with senior leadership, manage competing deadlines, and support multiple organizational Units and Sections

About Mayvin

Mayvin is more than a workplace, it’s a community built on innovation, ingenuity, and impact. Enjoy outstanding benefits and amenities, a truly supportive work environment, and continuous opportunities for professional growth. Your contributions are recognized and rewarded, and—most importantly—your voice matters. Here, you're treated with the dignity and respect you deserve.

Mayvin is proud to support the national security mission of the United States through exceptional service to the Departments of War, Homeland Security, and Justice. Join us in solving the nation's toughest challenges—because at Mayvin, #PeopleMatter and it's time to #ReimagineYourMission.