Executive Administrative Assistant

Job Summary
We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role requires a detail-oriented individual with exceptional clerical skills and the ability to manage multiple tasks efficiently. The ideal candidate will possess strong organizational abilities, proficiency in office management, and experience with project coordination. This position is essential for ensuring smooth operations within the office and providing high-level administrative support.

Responsibilities

• Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and preparing necessary documentation.
• Handle front desk responsibilities, greeting visitors and managing incoming calls with professionalism.
• Managing Online Events; customer service related to ecommerce.
• Perform data entry tasks accurately and efficiently, maintaining organized records and files.
• Utilize QuickBooks for financial record-keeping and basic accounting tasks as needed.
• Assist in project coordination by tracking progress, deadlines, and deliverables to ensure timely completion of projects.
• Transcribe meeting notes and other documents as required, ensuring clarity and accuracy in all communications.
• Maintain an organized office environment by managing supplies, equipment, and overall office management tasks.
• Support various clerical duties such as filing, photocopying, and preparing reports.
• Source RFP, grant, and contract opportunties for corporate programming initiatives.
• Manage online ecourse and live promo events and corproate trainings.
• Multimedia marketing, social media promotion, and related context development for various platforms, including YouTube, Buzzsprout, and Author Booking Platforms
• Write, edit, and proof book publications, media promos, and marketing materials; publication services.

Qualifications

• Excellent writing skills; copy editing and professional publication experience.
• Extraordinary communication skills; virtual and in-person public speaking.
• Superior customer service skills across all platforms.
• Graphic design knowledge and/or experience for multimedia marketing projects.
• Website management; content development, maintenace, ecommerce/sales.
• Bilingual, Spanish/English preferred as our company provided Spanish services.
• Proven experience as an administrative assistant or in a similar clerical role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in QuickBooks is preferred but not mandatory; willingness to learn is essential.
• Excellent written and verbal communication skills for effective interaction with team members and clients.
• Ability to work independently while also being a collaborative team player.
• Familiarity with project coordination principles is a plus.
• Strong attention to detail with a commitment to producing high-quality work.

Join our team as an Executive Administrative Assistant where you can contribute your skills in a dynamic environment while supporting our executive leadership!

Job Types: Part-time, Contract, Temporary, Internship

Pay: $20.00 - $25.00 per hour

Expected hours: 20.0 per week

Experience:

• Graphic design: 1 year (Preferred)

Language:

• Spanish (Preferred)

Location:

• Raleigh, NC 27606 (Preferred)

Ability to Commute:

• Raleigh, NC 27606 (Preferred)

Ability to Relocate:

• Raleigh, NC 27606: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Raleigh, NC 27606