Executive Administrative Assistant

Position Title: Executive Administrative Assistant

Work Set Up: Onsite

Schedule: 8:00 PM - 5:00 AM PHT

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark, Pampanga

Quick Rundown:

We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership with day-to-day administrative and operational needs. This role requires strong communication skills, attention to detail, discretion, and the ability to manage multiple priorities independently.

What You’ll Do:

• Manage calendars, meetings, and scheduling
• Assist with email correspondence and follow-up
• Prepare meeting agendas, notes, and action items
• Draft and format documents, presentations, and reports
• Coordinate travel and meeting logistics
• Maintain organized files, records, and task trackers
• Conduct basic research and assist with special projects
• Communicate with employees, vendors, and external contacts
• Track deadlines and outstanding items
• Handle confidential information appropriately

What We’re Looking For:

• Prior administrative or executive support experience
• Strong written and spoken English
• Excellent organization and time-management skills
• Strong attention to detail
• Ability to work independently and take initiative
• Professional communication skills
• Comfortable learning new systems and processes
• Experience with Microsoft Outlook, Teams, Word, Excel, HubSpot, SharePoint, and similar business tools is preferred

Why You’ll Love Joining the CO Fam!

At Clark Outsourcing, we’re redefining what it means to work in a BPO. This isn’t your regular office setup - it’s where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you’ll have to experience it yourself to believe it.

Here’s what’s in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, it’s not just about work - it's about loving where you work. Ready to experience the best workplace ever? We can’t wait to welcome you to the team!