Executive Administrative Assistant - Day Shift

NorthAmerican Concessions (NAC) is searching for a full-time Executive/ Administrative Assistant to assist the President of the Company with various projects as well as ongoing daily/weekly responsibilities. This person will also provide some support to the other executives within the organization.

Summary:

The Executive/ Administrative Assistant provides support to the president and other executive members of the organization by performing an unlimited range of complex duties.

Workplace Type: Office/Airport

Duties & Responsibilities:

§ Prepares, edits and composes correspondence.

§ Maintains and establishes reports or files.

§ Organize and update files, reference materials, and confidential/proprietary business information.

§ Resolve administrative issues by preparing reports, analyzing data, identifying and implementing solutions.

§ Provides information and resolves problems where multiple non-standard solutions are available.

§ Schedules and coordinates meetings and appointments.

§ Personal Assistant may include, but is not limited to: Calendar management, travel, errands, household management, and event planning.

§ Completes special projects and perform special tasks such as creating spreadsheets, implanting information, and/or various reporting documentation.

§ Organizes or directs workflow.

§ Performs other duties as assigned.

Basic Qualifications:

§ High School diploma

§ Minimum of five (5) years' experience in administrative support role.

§ Applicants must be currently authorized to work in the United States on a full-time basis. Must also be able to pass a 10-year criminal background check.

§ Applicants must have reliable transportation to the NAC offices currently located near Midway Airport in Chicago.

§ Demonstrated effectiveness in a fast-paced environment and ability to quickly prioritize multiple assignments & duties to meet tight deadlines.

§ Excellent written, verbal, and tech based communication skills and the ability to effectively communicate with all levels of management.

§ Excellent analytical and problem-solving skills with extreme attention to detail.

§ Strong interpersonal, organizational, planning and time management skills.

§ Proficiency in Microsoft Office Suite (Word, Access, Excel, Outlook and PowerPoint).

Preferred Qualifications:

§ Preferred experience with Canva.

§ Preferred experience with Toast or other POS operating systems

§ Preferred experience with project management

Compensation Range:

$62K - $76K / yr (Exempt Status: not eligible for overtime pay)

The compensation range represents the low and high end of the base compensation range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance.  In addition, NAC provides a variety of benefits to employees, including health, dental and vision insurance coverage, paid holidays, paid sick time and paid time off (PTO).

Benefits at NorthAmerican Concessions

Health Insurance, Dental Insurance and Vision Insurance are offered after employees pass their 90-day probationary period, and if elected, it will begin on the first day of the month following the passage of the probationary period.

PTO (Paid Time Off): Employees will receive 80 hours of PTO after accruing a full year of full-time service. Employees are permitted to begin using accrued PTO time after they work a minimum of six (6) months. PTO will increase at the five (5) year mark and at the ten (10) year mark.

Paid Sick Time: Employees receive 40 hours of Paid Sick Time per year and they are permitted to start using it after they pass their 90-day probationary period.

NAC is an Equal Opportunity Employer.

Join us in this engaging role where your proactive attitude and technical proficiency will make a meaningful impact! We value energetic individuals who thrive on organization, communication, and delivering outstanding administrative support. This is more than just an office job — it’s an opportunity to grow your career in a supportive environment that recognizes your contributions.

Pay: $62,000.00 - $76,000.00 per year

Benefits:

401(k)

Dental insurance

Employee discount

Health insurance

Paid time off

Referral program

Vision insurance

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person