Executive Administrative Assistant-Hybrid

Overview

Who we are:

Golden Steps ABA is on a mission to change lives—one step at a time. We’re not just building a team; we’re creating a community where inclusion, impact, and growth are the norm for our teammates and our patients. If you're ready to take the next step forward and want to be part of a crew that celebrates heart, hustle, and high standards, come thrive with us.

Why You’ll Love Working with us:

• Unmatched CultureConnection is at the heart of who we are. Whether we’re sharing laughs at team outings, enjoying monthly lunches, or celebrating milestones together, we make time to connect, have fun, and grow as one team.

• Diversity & InclusionWe thrive on different perspectives. Our strength lies in the unique experiences of our team — fostering a collaborative, inclusive space where everyone’s voice matters.

• Growth & AdvancementWe don’t just hire — we invest. With a “hire-to-retire” mindset, we offer clear career paths, professional development, and advancement opportunities at every stage.

• Support for Continuing EducationYour goals matter. That’s why we provide tuition discounts, CME libraries, RBT training, university discounts, ongoing mentorship and paid training. We’re helping you level up your skills and chase your career dreams.

• Benefits and Perks Created to Support YouEnjoy competitive PTO, paid sick leave, health/dental/vision coverage, and a 401K with match — because great work deserves great benefits.

Responsibilities

Executive Administrative Assistant- Hybrid Role Job Description:

• Competitive Pay.  Make a difference and love doing it.
• We are a small, employee-centric organization driven by our collective commitment to ABA excellence.
• Candidates must reside in NJ/NY reporting into the NJ office 3 days per week.

Qualifications

A day in the life:

Executive Support

• Manage complex calendars and schedule meetings across multiple stakeholders.
• Coordinate meeting logistics and ensure agendas and supporting materials are prepared in advance.
• Take ownership of meeting follow-up by documenting action items, assigning ownership, and tracking completion.
• Prioritize incoming requests and help manage executive workload.

Project Coordination

• Track ongoing initiatives and ensure deadlines are met.
• Follow up with team members on outstanding tasks and commitments.
• Maintain project trackers and provide regular status updates.
• Identify bottlenecks and proactively escalate issues when needed.

Administrative & Operational Support

• Draft, edit, and format professional documents, presentations, proposals, and reports.
• Organize digital files and maintain consistent documentation.
• Assist with creating SOPs, templates, and workflow documentation.
• Prepare recurring and ad hoc reports with training provided.

Communication

• Draft and manage professional email correspondence.
• Coordinate communication between departments and leadership.
• Ensure timely follow-up on requests and outstanding items.

Technology & AI Utilization

• Leverage AI tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms to improve efficiency.

• Identify opportunities to automate repetitive tasks and improve workflows.

• Continuously seek new ways to increase productivity through technology.

• Other tasks as assigned.

Benefits

What You’ll Bring:

• Excellent organizational and time management skills.
• Outstanding written and verbal communication.
• Strong attention to detail.
• Ability to manage multiple priorities simultaneously.
• Self-motivated with excellent follow-through.
• Highly proficient with Microsoft Office.
• Comfortable learning new software quickly.
• Strong critical thinking and problem-solving abilities

Education:

• High School Diploma or Equivalent

Golden Steps ABA provides equal employment opportunity to all persons without regard to race, color, religion, creed, age, marital status, sexual orientation, gender identity or expression, citizenship status, national origin, ethnicity, military/veteran status, or disability which can be reasonably accommodated without undue hardship, or any other classification protected by law. This applies to all terms and conditions of employment including recruitment, hiring, compensation, training, promotions, terminations, layoffs, transfers and leaves of absence.