Executive Administrative Assistant - Nashville, TN

Provides high-level administrative and operational support to the Commissioner, ensuring efficient coordination of executive functions, departmental communication, and organizational initiatives. Serves as a key liaison between leadership, employees, and external stakeholders. Key Responsibilities

• Manage and prioritize the Commissioner’s calendar, scheduling meetings, appointments, and events to ensure effective time management
• Oversee and respond to email correspondence on behalf of the Commissioner, exercising discretion
• Prepare meeting agendas, briefing materials, and detailed notes; track follow-up items to ensure timely completion
• Coordinate and plan department-wide events including logistics, communications, and execution
• Review and approve employee time and leave requests in accordance with state policies
• Maintain organized records and ensure confidentiality of sensitive information

Systems

• Edison (State of Tennessee system)
• Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Core Competencies

• Strong organizational and time management skills
• Excellent written and verbal communication
• High level of professionalism and discretion
• Ability to manage multiple priorities in a fast-paced environment
• Attention to detail and problem-solving skills

Qualifications

• Bachelor’s degree
• 3 years of administrative experience