Executive Administrative Assistant to Pres./CEO

Overview

Alden Short, Inc., a small family owned company, is looking for a mature, personable Executive Assistant with a high level of professionalism, discretion and confidentiality to support the President/CEO. The successful candidate will be resourceful, adaptable and capable of handling competing priorities in a fast-paced work environment with attention to detail for all filings and submissions while maintaining the utmost in professional demeanor as well as the highest level of confidentiality. Experience in the real estate and tax consulting fields would be extremely helpful.

The primary task of this position as a trusted partner is to ensure the overall organization of the President/CEO and the accuracy of all documentation generated by this office.

Responsibilities

• Manage business and personal calendars for the President/CEO, including appointment scheduling, prioritization, conflict resolution, etc.
• Monitor and assist with executive email management
• Prepare all correspondence for real estate and other business functions including personal information, monthly management reports, management agreements, etc.
• Prepare all required correspondence needed for property purchases, sales and refinancing
• Coordinate with title companies to obtain corporate documentation, loan information, lien release, etc. as needed
• Process tax consulting business invoices, create and maintain client tax files, log all client and company taxes – file hard copies
• Handle annual property tax payment project
• Coordinate Appraisal protests including preparation of appraisal protest materials
• Set-up corporations, partnerships, deeds, federal and state entities - maintain all documentation.
• Manage all assigned projects and/or processes ensuring all deadlines are met

Project & Office Coordination

• Coordinate courier service to ensure timely pickup/delivery of all legal, financial, court documents, etc.
• Greet all visitors in a respectful/professional manner
• Serve as point person for all incoming mail
• Handle any other special projects as directed

What We're Looking For

• 5+ years of experience supporting C-Level executives
• Exceptional customer service skills
• Exceptional written & verbal communication skills
• Outstanding organizational and time management abilities
• High level of professionalism, discretion and confidentiality
• Team Player
• Ability to anticipate needs & solve problems proactively
• Experience in a fast-paced work environment w/a real estate and tax consulting background a definite plus
• Proficiency w/MS Office Suite, TEAMS, Yardi and Quickbooks
• Current Notary Certification

We offer Medical, Dental, Vision, SIMPLE IRA, STD/LTD, Paid time off.

Salary is commiserate w/ experience

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years have you worked in Quickbooks?
• How many years have you worked with Yardi?
• Are you comfortable greeting all office visitors?

Experience:

• C-Level Executive support: 5 years (Required)

License/Certification:

• Certified Notary Public (Required)

Work Location: In person