Executive Administrative Coordinator

Overview

We are seeking a dynamic and highly organized Executive Administrative Coordinator to join our team. This vital role offers the opportunity to support senior leadership and streamline daily operations through expert administrative assistance, project coordination, and office management. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication skills, technical proficiency, and a proactive approach to multitasking. Join us and contribute to a collaborative workplace where your organizational talents will make a meaningful impact every day!

Responsibilities

• Provide comprehensive administrative support to C-suite executives, including managing calendars, scheduling meetings, and coordinating business travel arrangements.
• Organize and facilitate company events, meetings, and conferences with attention to detail and professionalism.
• Handle internal communication efficiently by preparing correspondence, proofreading documents, and transcribing notes as needed.
• Maintain confidentiality when managing sensitive information and handle phone etiquette with professionalism at all times.
• Oversee office management duties such as filing, data entry, managing multi-line phone systems, and overseeing front desk operations.
• Utilize productivity software such as Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks for bookkeeping, data management, and financial record keeping.
• Coordinate projects across departments using project management tools to ensure timely completion while collaborating closely with team members and executives.

Skills

• Proven experience in executive administrative support or as a personal assistant with strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook), QuickBooks, video conferencing software (e.g., Zoom or Teams), and DocuSign for electronic signatures.
• Excellent typing speed combined with strong proofreading and transcription skills to produce accurate documents swiftly.
• Demonstrated ability to manage calendars effectively using Microsoft Outlook Calendar or similar tools; adept at scheduling meetings across multiple time zones.
• Skilled in event planning from small meetings to large corporate events; experienced in organizing logistics and coordinating vendors or venues.
• Strong interpersonal skills with the ability to collaborate seamlessly with C-suite executives, team members, clients, and vendors.
• Capable of handling confidential information discreetly while maintaining high levels of professionalism in all interactions.
• Adept at working under pressure with excellent multitasking abilities to prioritize tasks efficiently in a busy office environment.

Join us as an Executive Administrative Coordinator where your organizational expertise will empower leadership success and foster an efficient workplace culture!

Pay: $47,000.00 - $53,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person