Executive Administrative Manager (Onsite)

Are you an experienced Executive Assistant, Executive Secretary, or Administrative Manager who thrives in a fast-paced environment and knows how to stay one step ahead of senior leadership?

If you're highly organized, discreet, proactive, and confident managing executive calendars, meetings, communications, and cross-department coordination, this opportunity may be for you!

THE ROLE

The Executive Administrative Manager serves as the operational backbone of the Executive Office, providing high-level administrative and coordination support to the Managing Director and President of AutoGlobal Group.

You will help ensure that executive priorities move forward smoothly by managing schedules, coordinating meetings and travel, tracking action items, and driving follow-through across departments.

This is more than a traditional administrative role — you will be a key partner to senior leadership and will have visibility across the organization.

WHAT YOU’LL DO

Executive Calendar Management

• Manage and optimize the calendars of the MD and President.
• Prioritize meetings, resolve scheduling conflicts, and protect executive time.

Travel & Logistics

• Coordinate domestic and international travel.
• Arrange itineraries, accommodations, transportation, and other logistics.

Meeting & Action Management

• Prepare agendas and pre-read materials.
• Document key action items and follow up with responsible departments.
• Ensure commitments are completed on time.

Cross-Department Coordination

• Act as the primary liaison between the Executive Office and internal departments.
• Communicate executive directives and monitor follow-through.

Executive Communications

• Draft and review executive correspondence, reports, memos, and confidential documents.
• Ensure communications are professional, accurate, and appropriate for senior leadership.

Executive Planning & Operating Rhythm

• Manage weekly reviews, monthly planning cycles, deadlines, and follow-ups.
• Maintain visibility on important initiatives and commitments.

Digital Tools & Productivity

• Maximize tools such as Microsoft Teams, Outlook, Asana, Notion, Trello, or similar platforms.
• Improve scheduling, task tracking, and executive workflows.

Administrative Team Support

• Manage and guide the Administrative Associate when applicable.
• Maintain high standards within the Executive Office.

Confidentiality

• Handle sensitive executive and business information with the highest level of discretion and integrity.

WHAT WE’RE LOOKING FOR

✔ Bachelor’s degree in Business Administration, Communications, Management, or a related field

✔ Post-graduate diploma or certification in Office Management or Executive Administration is an advantage

✔ 5–8 years of progressive administrative experience, including at least 3 years supporting C-suite or senior executives

✔ Experience supporting multiple executives/principals is a strong advantage

✔ Background in automotive, distribution, retail, or similar industries is preferred but not required

✔ Advanced proficiency in Microsoft 365:

• Outlook
• Teams
• Word
• Excel
• PowerPoint

✔ Hands-on experience with project management/productivity tools such as Asana, Notion, Trello, or similar

✔ Familiarity with ERP systems; NetSuite experience is an advantage

✔ Excellent written and verbal communication skills

✔ Strong ability to draft executive-level correspondence independently

WE’RE LOOKING FOR SOMEONE WHO IS:

Proactive – Anticipates what executives need before being asked

Highly Organized – Keeps schedules, priorities, and follow-ups under control

Results-Oriented – Ensures tasks and executive directives are completed

Trustworthy & Discreet – Handles confidential information professionally

Excellent with People – Confident coordinating with executives, employees, departments, and external stakeholders

Calm Under Pressure – Can manage multiple competing priorities without losing attention to detail

Adaptable – Willing to take on responsibilities based on changing business needs

WHY JOIN US?

Work directly with senior leadership
Gain broad exposure across business operations
Play a key role in executive decision-making and follow-through
Be part of a growing organization
Develop your career in a high-level executive support role

Pay: Php35,000.00 - Php45,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person