Executive Administrative Partner

Job Responsibilities

• Manage their calendar, meetings and schedules

• Attend important management and board meetings

• Take meeting minutes and record decisions

• Follow up with different departments to make sure action items are completed

• Prepare summaries and highlight important issues for the Director and Chairman

• Review reports, presentations and documents before they are submitted to them

• Coordinate with different departments and senior management

• Arrange business trips, flights, hotels, visas and travel documents

• Manage confidential documents and personal records

• Help prepare for Board and leadership meetings

• Track the company's important goals and projects

• Remind management of deadlines, upcoming decisions and outstanding matters

• Handle other administrative tasks assigned by the Director/Chairman

Job Requirements

• Bachelor's Degree or above with around 6+ years of relevant experience

• Experience supporting CEO / Chairman / C-level executives is preferred

• Good Microsoft Office skills – Excel, Word, PowerPoint and Outlook

• Good meeting minutes and report-writing skills

• Able to handle confidential information

• Strong organizational and follow-up skills

• Proactive and able to work independently

• Able to work under pressure and manage multiple priorities

• Willing to travel around 30–40% of the time

Thong Yie Sze (EA Personnel Registration No: R1112981)

Inter Island Manpower Pte Ltd (Co Reg: 200810144N/ EA License: 08C3527)

Please send your updated resume by clicking "Apply". Only shortlisted candidates will be notified