Executive, Administrative Support

About the role

Provide administrative and coordination support to ensure smooth day-to-day operations across the team. Manage documents, purchasing requests and expense claims with accuracy and timely follow-up. Coordinate with internal departments, business partners, suppliers and external parties to keep work moving and ensure that all required processes are completed in line with company procedures.

Key responsibilities

• Provide administrative support and coordinate requests, approvals and follow-ups across teams.
• Coordinate internal and external meetings, including schedules, venues and related arrangements.
• Prepare and track PRs and POs in SAP, verifying supporting documents and approvals.
• Coordinate vendor and customer registration, contract documents and signing processes.
• Work with Accounts Receivable on customer invoices and receipts, and follow up until completion.
• Compile monthly expense information for accruals, and coordinate expense reimbursements and travel claims in line with company procedures.
• Maintain document control logs and versioning to ensure accurate record keeping.
• Perform other related administrative duties as assigned.

Qualifications

• Diploma or bachelor's degree in Business Administration or a related field.
• Experience in office administration or coordination, preferably supporting several business functions; exposure to real estate or project development is an advantage.
• Good working knowledge of Microsoft Office and the ability to learn internal purchasing, finance and document systems.
• Strong organization, accuracy, follow-through and ability to manage competing requests.
• Excellent written and verbal communication skills.
• Ability to work effectively under pressure and meet deadlines.
• Knowledge of document control practices is an advantage.
• Proactive and resourceful approach to problem-solving.