Executive Administrator

Role & responsibilities

• Support Directors with calendars, meetings, correspondence, reports & follow-ups
• Strong office administration & multi-location coordination
• Manage HR administration, recruitment, leave & staff records
• Strong CRM, sales administration, client follow-up & reporting
• Coordinate facilities, maintenance, security, vendors & contractors
• Manage contracts, leases, licences, renewals & compliance tracking
• Must be tech-savvy with strong Excel & Microsoft Office skills
• Good understanding of workflows, automation, SOPs & process improvement
• Strong reporting, dashboards & management presentation skills
• Some marketing/content creation ability is an advantage
• Excellent customer service & communication skills
• Highly organized with excellent attention to detail and follow-through
• Must be proactive, independent and able to identify and solve problems without constant supervision
• Experience supporting Directors/senior management preferred

Preferred candidate profile

• Minimum 5 years of experience in executive administration, office management, or a similar role.

• Excellent written and spoken English.

• Strong organizational, planning, and multitasking abilities.

• High level of professionalism, discretion, and confidentiality.

• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).

• Experience using CRM systems and cloud-based business applications.

• Strong interpersonal and customer service skills.

• Ability to work independently and take initiative.

• Bachelor's degree or equivalent professional experience preferred.

Preferred Experience

Experience supporting directors, executives, or senior management.

Exposure to sales administration, customer service, and HR administration.

Experience working in a professional services, coworking, hospitality, media, or corporate environment.