Executive - Administrator

Responsibilities

• Provide comprehensive secretarial and administrative support to Senior Management.
• Coordinate, schedule, and prioritize meetings and calendars with internal and external stakeholders.
• Handle sensitive information with the utmost discretion, integrity, and professionalism.
• Manage flight, accommodation, and transport bookings in compliance with company policy, and process post-trip claims.
• Prepare, track, and submit business and entertainment expense claims accurately and promptly.
• Coordinate venues, room bookings, equipment setup, catering, and administrative support for meetings and events.
• Maintain organized, accurate, and easily retrievable digital and physical filing systems.
• Assist Senior Management with ad hoc projects, tracking progress and following through to completion.
• Work closely with administrative colleagues supporting Senior Leadership to ensure smooth office operations.
• Proactively identify and resolve operational issues while managing competing priorities and tight deadlines.

Requirements

• Possess a Diploma or Degree with 4-5 years of administrative support experience for senior leadership.

• Strong interpersonal abilities to communicate and collaborate smoothly across all organizational levels.

• Demonstrate exceptional written and verbal communication skills.

• Skilled in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

• Exhibit strong organizational skills, resourcefulness, and the ability to anticipate the needs of the senior management.

• Capable of balancing multiple tasks simultaneously while maintaining rigorous attention to detail and accuracy.

• Work effectively both independently and within teams to handle competing priorities in a fast-paced environment.

• Maintain a high standard of professionalism, sound judgment, and strict confidentiality.

  Chew Kai-Xinn

  EA Licence No: 11C5502 | R2196712