Executive Administrator

The Executive Administrator provides high-level administrative support to the Chief Human Resources Officer, Chief Financial Officer, and Chief Legal Officer. This role keeps three executive offices running smoothly - managing calendars, travel, expenses, meetings, and events - while handling sensitive HR, financial, and legal information with complete discretion. The ideal candidate is proactive, exceptionally detail-oriented, and comfortable working with senior leaders and external counsel in a fast-paced environment.

Duties & Responsibilities

Executive Support

• Manage complex calendars for the CHRO, CFO, and CLO, including scheduling, prioritizing requests, and resolving conflicts
• Coordinate travel arrangements and prepare detailed itineraries
• Prepare and submit expense reports via Concur
• Coordinate meeting logistics, including room setup, materials, and food/catering orders
• Plan and execute team events, department functions, and offsites

Office & Financial Administration

• Order and maintain office supplies
• Code invoices and route for approval
• Facilitate check requests and mail checks to payees
• Manage incoming and outgoing mail for the executive offices

Legal & Document Support

• Save emails and major documents in ProLaw using established naming conventions
• Handle sensitive and confidential HR, financial, and legal information in accordance with company policies, including correspondence with external counsel
• Support internal communications projects (drafting, proofreading) as time allows

Requirements:

• High school diploma or equivalent required; associate or bachelor's degree preferred
• Exceptional attention to detail and strong organizational skills
• Proven ability to handle confidential information with discretion and exercise sound judgment
• Excellent written and verbal communication skills; able to draft polished correspondence
• Proficiency in Microsoft Office; experience with Concur or other travel management system and document management systems (ProLaw a plus)
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proactive, service-oriented approach with a high degree of professionalism