Executive Administrator

Whitecap Search is a leading recruitment firm specializing in connecting top talent with exceptional opportunities. We are currently seeking an experienced professional to provide high-level administrative support to senior executives in a dynamic and fast-paced environment. This role demands excellent organizational skills, discretion, and the ability to manage multiple priorities effectively.

Responsibilities

• Manage complex executive calendars, meetings, calls, and correspondence.
• Coordinate domestic and international travel, accommodations, itineraries, client meetings, dinners, and events.
• Prepare and reconcile executive expense reports and corporate credit-card statements.
• Support planning and execution of Corporate Finance events in partnership with Marketing.
• Track engagement and deal-related information in Salesforce.
• Maintain administrative files, logs, directories, and other departmental resources.
• Serve as a professional point of contact for internal and external stakeholders.
• Assist with onboarding and training new administrative professionals.
• Handle confidential information and special projects with discretion and sound judgment.

Requirements

• 4-5 years of administrative experience, preferably in investment banking, financial services, professional services, or a similarly demanding environment.
• Exceptional organizational, time-management, and attention-to-detail skills.
• Strong written and verbal communication skills.
• Professional, collaborative, and highly service-oriented approach.
• Ability to work independently, prioritize competing demands, and exercise sound business judgment.
• Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Experience with Salesforce is a plus.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.