Executive Administrator

About the Company

Vector Solutions is a high energy team that works at a rapid pace. As a team member, you will be expected to work quickly and effectively to support our commitment to delivering technology-focused, mission-driven results; empowered by dedication to our People, Performance, and Partners. If you are looking for a rapidly growing company whose culture facilitates an empowered workforce through Communication, Initiative and Accountability that promotes outcome and results in a collaborative environment- we are your next team!

Overview

As Executive Administrator, you will perform a variety of tasks contributing to the effectiveness of the CEO. We need Self-starter who must demonstrate excellent administrative skills, strong teamwork skills, and resourcefulness.

Duties:

• Coordinates and manages special projects as outlined by the Chief Executive
• Supports Operations by tracking contract deliverables, staffing actions, and compliance deadlines, and following up with program leads until items are closed.
• Assist in the administration of the Quality Management System (ISO9001/AS9100)
• Monitors Completion of projects by assigning work to staff and following up on results
• Prepares the weekly, quarterly and monthly accountability sessions; conduct follow up activities and action items.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Read, research, and route correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Supports Growth by tracking opportunities and proposal deadlines, coordinating NDAs and teaming agreements, and maintaining customer and partner contacts.
• Supports Finance by processing invoices and expense reports, tracking receivables and payables, and coordinating monthly reporting with the bookkeeper.
• Administers company IT systems, including Microsoft 365 user accounts, licenses, and permissions; device setup; software subscriptions; and vendor support requests.
• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions
• Prepares reports by collecting and analyzing information.
• Marketing efforts to include social media input and print product preparation Provides support for other administrative tasks and jobs in the office
• Maintains customer confidence and protects operations by keeping information confidential

Schedule:

• Monday - Friday. Occasional weekend work (Hybrid)
• Minimum travel <10% (Optional)

Requirements:

• Friendly, positive and professional demeanor
• Strong organizational skills
• Social Media familiarity
• Exceptional interpersonal skills
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Microsoft Office skills, with an ability to become familiar with firm-specific programs and software (Minimum: Word, Excel, Power Point & Outlook)
• Minimum of 3+ years of experience as an Executive Assistant

Skills:

• Managing processes
• Promoting process improvement
• Reporting skills
• Written and verbal communication skills
• Proposal Development
• Informing others
• Developing standards
• Scheduling
• Organization skills
• Time management skills
• Presentation skills
• Tracking budget expenses
• Computer software skills including Microsoft Office

Hours:

• Part Time 8:30 AM-1 PM or 12:30 PM – 5 PM, Monday-Friday
• Full Time 8:30 AM- 5:00 PM, Monday-Friday

Job Location:

• Daniel Island, SC (Partial Remote)
• Travel Optional (<5%)

Desired education:

• High School, Some college, or Bachelors Degree

Position Type:

• Non-Management

Vector Solutions is an Equal Opportunity Employer. We are committed to a workplace environment that encourages growth and respect for all current and prospective employees. It is the policy and practice of this Company to prohibit any form of discrimination or harassment of applicants or employees based on race, color, age (40 or older), national origin, religion, sex (including gender identity, sexual orientation, and pregnancy), veteran, disability, genetic information, or any other status protected under applicable federal, state or local law. The Company forbids discrimination in every aspect of employment.

Application Question(s):

• Are you interested in Part-Time-or Full-Time employment?

Experience:

• Executive Assistant: 3 years (Preferred)
• Microsoft Office: 1 year (Preferred)

Ability to Commute:

• Daniel Island, SC 29492 (Required)

Work Location: Hybrid remote in Daniel Island, SC 29492