Executive Aide

About the role

This unique, hybrid role combines mobile executive assistance, administrative support, and professional driving. You will serve as the primary operational and administrative right hand for a Senior Managing Partner, CEO, and University Professor, seamlessly handling schedule coordination, document management, and personal errands while serving as a highly mobile assistant during transit, court hearings, meetings, and university lectures across Metro Manila.

Key responsibilities

• Keep track of daily appointments, court hearings, university class schedules, and board meetings, keeping the Principal updated on next steps throughout the day
• Assist in organizing, printing, scanning, and digital filing of legal briefs, lecture slides, corporate memos, and administrative paperwork
• Filter incoming messages, handle routine inquiries, make calls on behalf of the Principal, and confirm appointments with clients, court staff, or university departments
• Manage personal and executive errands, including bill payments, document pickups/submissions, meal reservations, and procurement of supplies
• Accompany the Principal to corporate boardrooms, court hearings, university lectures, and speaking engagements
• Manage physical assets during transit, ensuring all required case files, laptops, chargers, presentation clickers, and teaching materials are packed and ready before leaving
• Secure entry passes, interact with court clerks, check in with receptionists, and ensure smooth entry to meeting rooms
• Take notes, summarize action items, or hold documents during meetings and hearings as directed
• Provide safe, smooth, and efficient executive driving across Metro Manila and nearby cities/provinces
• Proactively monitor traffic tools (Waze/Google Maps), Skyway access points, and coding schedules to ensure seamless, on-time arrivals
• Maintain a professional mobile office environment in transit, enabling the Principal to review briefs, make calls, or rest quietly
• Fully oversee vehicle maintenance, cleaning, fueling, and RFID/toll management during off-hours without needing instruction

About you

• 3+ years of experience as a Personal Assistant, Executive Assistant, Junior Paralegal, Hotel Concierge, or VIP Aide with professional driving experience
• Valid Professional Driver's License with an immaculate driving record
• Comfortable with smartphone apps (Viber, WhatsApp, Waze, Google Calendar, MS Office/Google Workspace, online banking/payment apps)
• Proven ability to anticipate needs, problem-solve on the fly, and manage shifting schedules independently
• Excellent Tagalog and high proficiency in spoken and written English (capable of drafting professional text messages and emails)
• Strict commitment to non-disclosure and confidentiality regarding sensitive legal, business, and academic matters