Executive & Marketing Support Coordinator

Ruby Living is looking for an intelligent, proactive and creative all-rounder to support our growing business across digital marketing, executive assistance and office coordination.

Digital marketing execution will be the largest part of the role, complemented by personal assistant support to the CEO and coordination of our office and team.

Key Responsibilities

Marketing Assistance and Digital Execution

• Maintain and execute the content calendar across Facebook, Instagram and LinkedIn
• Create, schedule and publish content, including captions, graphics, simple videos, reels and stories
• Set up, monitor and optimise paid social and Google campaigns within approved briefs and budgets
• Prepare and distribute digital newsletters
• Draft, edit and upload blogs and website content
• Track digital performance and report on engagement, audience growth, enquiries and campaign results
• Assist with marketing collateral, presentations and events

Executive and Administrative Support

• Manage the CEO’s diary, meeting arrangements and scheduling
• Assist with email correspondence and follow-ups
• Prepare meeting documents, presentations and supporting information
• Coordinate travel and logistical arrangements when required
• Maintain organised records and handle confidential information with discretion

Office Management and Team Coordination

• Help ensure the office runs smoothly
• Coordinate team meetings, calendars and internal communication
• Liaise with Fedgroup office colleagues on shared office requirements
• Assist with welcoming visitors and coordinating suppliers

Qualifications and Experience

• A relevant tertiary qualification in marketing, communications, business or a related field
• Practical digital marketing experience, with evidence of personally creating content and managing platforms
• Working knowledge of Google, Facebook, Instagram and LinkedIn, including analytics
• Hands-on familiarity with Meta Ads Manager and paid social advertising
• Experience using Canva or similar design tools
• Strong written English and excellent organisational skills
• Familiarity with email marketing platforms and website publishing tools
• Confidence using Microsoft Office, particularly Outlook, Word, PowerPoint and Excel
• Approximately two to four years’ experience in a hands-on marketing, coordination or similarly varied role
• Experience supporting a senior executive, along with basic photography, video editing and short-form content creation skills, would be advantageous
• Candidates should be able to share examples of social content, newsletters, campaigns or other digital work they have personally produced

The person we are looking for

You bring energy, initiative and a willingness to get involved. You have an eye for aesthetics, care about the quality of your work and understand that good execution depends on both creativity and attention to detail.

• Intelligent and resourceful
• Organised and dependable
• Confident and professional
• Warm and considerate
• Adaptable and hands-on
• Discreet and trustworthy
• Curious and growth-minded: