Executive & Marketing Virtual Assistant

Executive & Marketing Virtual Assistant

Fielding Works | Supporting a US-Based Business Owner

Location: Remote
Employment: Full-time
Schedule: US business hours
Compensation: Based on experience

About the Role

We're recruiting a Virtual Assistant to work directly with a US-based business owner who oversees several companies across the automotive, transportation and retail sectors.

This person will provide day-to-day executive and administrative support while helping coordinate marketing activities and follow up on outstanding work across the businesses.

We're looking for someone organised, proactive and confident communicating with managers and external partners.

You'll need to be comfortable working across different businesses, keeping track of priorities and making sure tasks are followed through.

Key Responsibilities

Executive and Administrative Support

• Manage calendars, appointments and meeting arrangements.
• Organise meeting notes, action items and follow-ups.
• Monitor emails and help manage correspondence.
• Maintain documents, spreadsheets and business records.
• Follow up with managers and suppliers on outstanding tasks.
• Assist with preparing reports and presentations.
• Update project management systems and track deadlines.
• Help coordinate activities across multiple businesses.

Marketing and Business Support

• Coordinate marketing activities with internal teams and external agencies.
• Help schedule social media content and promotional campaigns.
• Track marketing tasks and follow up on agreed deadlines.
• Assist with updating CRM records and monitoring customer enquiries.
• Support the preparation of basic marketing reports.
• Help organise marketing materials and promotional activities.
• Work with the management team to ensure marketing activities are progressing as agreed.

Requirements

• At least 2 years of experience as a Virtual Assistant, Executive Assistant or Administrative Assistant.
• Excellent written and spoken English.
• Strong organisational skills and attention to detail.
• Experience supporting business owners or senior managers.
• Comfortable using Google Workspace, Microsoft Office and online meeting tools.
• Familiarity with CRM and task management software.
• Basic understanding of digital marketing and social media.
• Able to manage competing priorities across several businesses.
• Reliable internet connection and a quiet home working environment.
• Availability during agreed US business hours.

Experience with Canva, Meta Business Suite, website administration or marketing agencies would be an advantage.

What We're Looking For

Someone who takes ownership of their work, follows up without constant reminders and keeps the business owner informed of progress.

You should be comfortable asking questions when something is unclear and working independently once priorities have been agreed.

How to Apply

Please submit your CV and a short introduction explaining your experience supporting business owners or senior managers.

Include the software you've used, your experience with marketing coordination, your availability during US business hours and your expected monthly salary.

Pay: Php35,000.00 - Php45,000.00 per month

Work Location: Remote