Executive & Office Operations Coordinator

About Deluxe Tech International

Deluxe Tech International (DTI) specialises in the sourcing, development and manufacture of quality women's, men's and children's footwear. We partner with leading retailers and brands across Australia, New Zealand and internationally, working closely with our experienced China-based team to deliver innovative products from concept through to production.

We're a established business that values teamwork, innovation and delivering exceptional service to our customers.

The Opportunity

We're looking for a highly organised and proactive Executive & Office Operations Coordinator to become the central support person within our business.

This is a diverse role providing high-level Executive Assistant support to the Directors while coordinating office administration, sample management and business support across the organisation.

You'll work closely with the Account Managers to ensure projects run efficiently and provide support to the Sales Manager where required.

Key Responsibilities

Executive Support

• Manage the Directors' diaries and calendars
• Coordinate domestic and international travel
• Organise meetings, agendas and board papers
• Prepare presentations, reports and business documentation
• Manage confidential correspondence and administration
• Coordinate follow-up actions and assist with business projects
• Provide confidential executive support across a range of business initiatives

Office Coordination

• Coordinate day-to-day office administration
• Manage office supplies, facilities and service providers
• Maintain the showroom and sample library
• Coordinate freight and courier bookings
• Assist with improving office systems and processes

Sample & Product Coordination

• Manage footwear samples from receipt through to dispatch
• Maintain accurate sample registers
• Liaise with the China office regarding sample requirements and approvals
• Assist with customer presentations and seasonal launches
• Support the Account Manager with customer administration and product coordination

Business Support

• Provide support to the Sales Manager where required
• Support the Directors across key business initiatives
• Assist the wider team during seasonal peaks
• Provide general administration across the business

About You

You'll be organised, proactive and enjoy working in a fast-paced environment where no two days are the same.

You'll also have:

• 3+ years experience as an Executive Assistant, Office Coordinator, Office Manager or in a similar administration role
• Outstanding organisational skills and attention to detail
• Excellent communication and interpersonal skills
• Strong Microsoft Office skills
• The ability to prioritise competing deadlines
• A professional, discreet and confidential approach
• Experience in footwear or fashion is highly regarded; however, we're equally interested in candidates from related industries who have a positive attitude and are quick learners.
• Mandarin language skills are advantageous but not essential.
• Australian Drivers licence is a must.

Why Join Us?

• Join a friendly and supportive team where your contribution is valued
• Enjoy a varied role with genuine responsibility and autonomy
• Work with leading Australian and international retailers
• Career development opportunities within a growing business
• Potential international travel opportunities

If you're looking for a role where you can make a genuine impact, enjoy variety and work in a collaborative environment, we'd love to hear from you.

Apply now with your resume and a brief cover letter.