• Operations
• Ukraine, Europe

Executive & Operations Coordinator

• Remote available
• Full Time

At MacPaw, we craft software that makes everyday tech life simpler, cleaner, and more enjoyable. From globally loved products like CleanMyMac and Setapp to emerging cybersecurity tools like ClearVPN and Moonlock, we are building a product ecosystem that reaches millions of people worldwide.

We believe humans and technology can reach their greatest potential together. By fusing high engineering standards, thoughtful design, and practical AI, we rethink how people interact with their devices and shape the daily tech routines of the future.

Working at MacPaw means owning outcomes, not just tasks. We build for global scale from day one, giving you the trust, freedom, and room to experiment.

In our team, we challenge ideas directly, support each other genuinely, and build software that makes a meaningful difference — both in the tech world and beyond.

We are looking for a proactive, highly organized, and trustworthy Junior Executive Operations Coordinator to support our leadership team. You will directly assist our Executives, managing day-to-day coordination for a US-based CMO across time zones while providing discreet personal and administrative support to our CEO.

We are ideally looking for candidates based in Kyiv who can visit our office and cover occasional in-person requests when needed.

In this role, you will:

• Take full ownership of the US-based CMO’s calendar, efficiently scheduling calls, syncs, and meetings across a 7-hour time zone difference.
• Drive cross-functional coordination, prepare agendas, collect pre-read materials, take notes, and ensure structured meeting follow-ups.
• Support company leadership with administrative tasks, daily reminders, and fast-paced ad-hoc operational requests.
• Coordinate travel logistics end-to-end, including flights, hotel bookings, itineraries, and last-minute travel updates.
• Handle personal tasks and ad-hoc private requests for the CEO, including occasional local errands.
• Facilitate seamless communication and execution between executives, department heads, and cross-functional teams.

Skills you’ll need to bring:

• At least 1 year of experience in administrative support, project coordination, office management, or personal assistance.
• At least Upper-Intermediate level of English and fluent Ukrainian.
• Strong organizational skills, sharp attention to detail, and a proactive approach to keep tasks running smoothly.
• High level of honesty, integrity, and discretion when handling sensitive business and personal information.
• Professional maturity with respect for team structure, boundaries, and clear reporting lines.
• Flexibility to reprioritize quickly and handle occasional urgent scheduling or travel requests outside standard hours.
• Proficiency with Google Workspace (Calendar, Gmail, Docs) and active daily use of AI tools (ChatGPT, Claude, etc.) for drafting, summarizing, and research.

As a plus:

• Prior experience working across international time zones (especially US time gaps).
• Familiarity with task management tools such as Jira or Confluence.
• Strong independent writing skills to draft clear business correspondence, briefs, and executive summaries.
• Previous experience supporting C-level executives in tech companies or fast-paced startups.

What We Offer

• ‎We are a Ukrainian company, and we stand with Ukraine against the russian aggression

  • We maintain workplaces for the mobilized Macpawians and provide financial support to colleagues or their families affected by the war. Here, you can also read about the MacPaw Foundation, which intends to help save the lives of Ukrainian defenders and provide relief to as many civilians as possible.

• We are committed to our veterans

  • Our Veteran Career and Empowerment Program is designed to ensure our veterans and active military personnel receive the recognition, support, and opportunities they deserve.

• Hybrid work model

  • Whether to work remotely or at the hub is entirely up to you. If you decide to mix it, our Kyiv office, which works as a coworking space, is open around the clock. The office is supplied with UPS and Starlink for an uninterrupted work process.

• Your health always comes first

  • We guarantee medical insurance starting on your first working month. For those abroad, you can receive a yearly Medical insurance allowance as compensation for managing your medical expenses.

• Flexible working hours

  • You can choose a schedule that is comfortable for you. No one here tracks your clock in/out because MacPaw is built on trust and cooperation.

• Space to grow both professionally and personally

  • Education opportunities to grow both hard and soft skills, annual development reviews, and internal community.

• Teams we are proud of

  • We build honest, transparent, and reliable relationships within teams. Every Macpawian can improve processes and implement their ideas. We encourage open and constructive feedback and provide training for Macpawians on giving and receiving feedback.

• Office designed for people (and pets)

  • Our office has it all: a spacious workplace with enough room for sitting up, lying down, and running around; a gym for recreation; cozy kitchens; a sleeping/meditation room; and a terrace with a view where we throw summer parties. Also, we have two cats living in the office.

• Time-off policy that covers life’s needs

  • Convenient personal time-off policy to help you take care of essential matters in your personal life, and parental leaves. On top of all that, sabbaticals are open after 5 years of being with MacPaw.

• Join social initiatives with MacPawCares

  • MacPaw participates in numerous humanitarian aid and charity projects across many fields, and you are welcome to jump in to make the world a better place.

• We’re an equal-opportunity employer. Here is a safe place for applicants of all backgrounds

  • We are hiring talented humans. Meaning with all our variety of backgrounds and identities, including service members and veterans, women, members of the LGBTQIA+ community, individuals with disabilities, and other often underrepresented groups. MacPaw does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
  • Some benefits are under development, and new adjustments are possible.