Executive & Personal Assistant

Key Responsibilities :

• Personal & Business Affairs: Handle the director daily personal affairs, meeting schedule, business arrangements, with high confidentiality.
• Calendar & Communication: Manage incoming communications, prioritize tasks, and act as the primary gatekeeper for the director.
• Ad-hoc Support: Execute personal and professional daily instructions swiftly and effectively.
• Marketing Team Oversight & Execution
• Team Oversight: Monitor the marketing team’s daily workflow, task progress, and campaign deadlines on behalf of the director.
• Act as the main communication bridge between the marketing team, translating business goals into team action items.
• Quality Control: Review marketing materials, ad copies, and promotional content before submitting to the director for final approval.
• Comprehensive Secretarial Support: Provide a full range of high-quality secretarial services to the Director, ensuring smooth daily operations.
• Event Organization: Assist in hosting and organizing staff training sessions and company events, such as the Annual Dinner and other activities.
• Multi-tasking and Coordination: Effectively manage multiple tasks and priorities to support the Director's objectives.
• Personal Assistance: Handle personal matters for the Director and their family, ensuring confidentiality and trust.

Requirements :

• Degree or above in Business Administration or related disciplines
• 3–5+ years of experience as an EA, PA to C-levels, or Marketing Operations Lead.
  Solid background in Marketing or Agency environments to effectively guide and review the marketing team's output.
• High level of integrity, emotional intelligence and discretion regarding personal/private matters
• Strong leadership, project management and problem-solving skills
• Able to manage multi tasks effectively and efficiently
• Independent, organize, mature with excellent interpersonal, presentation and communication skills
• Proficient in MS office, Power Point and Chinese word processing
• Good command of both written and spoken English and Chinese (including Putonghua)
• Immediate availability is highly preferred

An attractive remuneration package including:

• Discretionary Bonus
• Bank holiday
• Medical and hospital insurance
• Birthday Leave
• Marriage Leave
• Funeral Leave
• Career Progression and chance to build-up your career path
• Value added training allowance

Working Hours:

• Weekly 5 days (Monday to Friday)

Interested parties please send your application to [email protected] including your full details resume, availability and expected salary for our consideration.

＊＊All personal data collected will be used for recruitment purpose only＊＊