Executive & Personal Assistant

Company Description

ALTA Canada is a real estate investment and development firm specializing in residential and commercial projects. The company focuses on creating value through strategic acquisitions and development.

Role Description

The Executive & Personal Assistant is a full-time, on-site role based in Montreal, QC, providing comprehensive support to the Principal. Day-to-day responsibilities include managing calendars, scheduling meetings, organizing travel arrangements, and coordinating personal and professional appointments. The role involves handling correspondence, preparing documents and presentations, maintaining files and records, and supporting follow-up on key initiatives and deadlines. The Assistant will liaise with internal and external parties, help coordinate meetings, and ensure that the executive’s time and priorities are managed efficiently. This position requires a high degree of discretion, organization, and adaptability in a fast-paced environment.

Qualifications

• Strong personal assistance skills, including managing personal appointments, travel, and day-to-day tasks with discretion and reliability.
• Proficiency in executive administrative assistance, including calendar management, meeting coordination, and preparation of documents and presentations.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Experience with diary management and scheduling tools, ensuring accurate, timely organization of meetings, deadlines, and events.
• Solid clerical skills, including document preparation, filing, data entry, and basic office administration.
• Strong organizational and time management abilities, with attention to detail and capacity to handle multiple priorities.
• High level of integrity and confidentiality when dealing with sensitive information.
• Proficiency with standard office software (e.g., Microsoft Office or equivalent) and comfort learning new tools.
• Previous experience supporting executives or senior leaders, ideally in real estate, investment, or professional services.