Executive & Personal Assistant

We are looking for a highly organized, proactive, and trustworthy Executive & Personal Assistant to support 3 executives in managing executive coordination, personal logistics, errands, and administrative matters.

This role is responsible for ensuring that key activities, meetings, and deliverables are tracked and organized, day-to-day arrangements run smoothly, and personal matters are handled efficiently.

The ideal candidate is detail-oriented, resourceful, discreet, and proactive in anticipating needs and resolving issues.

Key Responsibilities

1. Executive Coordination & Management Follow-Through

• Coordinate meeting schedules, prepare agendas, and ensure relevant materials are available in advance.
• Consolidate reports, updates, and deliverables from the President’s direct reports; maintain organized records of meeting notes, decisions, commitments, and deadlines.
• Track deliverables and follow up proactively with responsible individuals, highlighting overdue actions, missing information, conflicting priorities, and issues requiring the President’s attention.

2. Personal Scheduling & Organization

• Manage personal calendars, appointments, reservations, and travel arrangements.
• Organize personal documents, receipts, and records, maintaining reminders for important dates and recurring obligations.
• Anticipate scheduling conflicts and coordinate arrangements to ensure daily activities run smoothly.

3. Driver Management & Transportation

• Manage personal drivers' schedules, daily itinerary, and pickup and drop-off arrangements.
• Monitor punctuality, professionalism, vehicle cleanliness, and adherence to schedules.
• Coordinate vehicle maintenance, servicing, insurance renewals, and related expenses.

4. Personal Errands & Administrative Support

• Handle personal errands, shopping, deliveries, collections, and other delegated tasks.
• Coordinate with service providers to complete arrangements efficiently and resolve logistical issues.
• Track requests, expenses, and receipts, ensuring tasks are completed accurately and on time.

5. Information Management & Confidentiality

• Maintain organized digital files, records, notes, calendars, and task trackers.
• Use digital tools and AI to improve the efficiency and quality of documentation, summaries, and administrative workflows.
• Handle confidential business and personal information with discretion, ensuring accuracy and appropriate access.

Qualifications & Requirements

• Experience in executive assistance, personal assistance, administration, or operations coordination.

• Excellent organizational skills and strong attention to detail.

• Strong written communication skills and the ability to produce concise, structured meeting notes and summaries.

• Ability to manage multiple priorities and follow through without repeated reminders.

• Strong interpersonal skills and the confidence to follow up professionally with managers.

• Fluency in Thai and English.

• Trustworthy, discreet, punctual, and comfortable handling both personal and professional matters.

• A valid driving license is an advantage but is not required if the role does not involve driving.