Executive Assistance

CMD Office / Corporate Management

Reporting To Chairman & Managing Director (CMD)

To support the CMD in managing priorities, meetings, communication, follow-up and key business initiatives. The Executive Assistant will ensure that important decisions are converted into clear actions, tracked regularly and brought to timely closure. The role requires high ownership, confidentiality, coordination and professional maturity.

Key Responsibilities

• CMD Calendar & Priority Management
• Manage the CMD's daily and weekly calendar, appointments and important meetings.
• Prioritise meetings and commitments based on business importance and urgency.
• Ensure required documents, information and meeting inputs are ready in advance.
• Coordinate travel plans and schedules whenever required.
• Meeting Management & Follow-up
• Prepare meeting agendas in coordination with the CMD and concerned teams.
• Record key decisions, action points, owners and timelines.
• Maintain an action tracker and follow up regularly until closure.
• Highlight delays and unresolved matters to the CMD.
• Management Coordination

Act as a coordination link between the CMD, department heads, branch teams, consultants and key stakeholders.

• Communicate CMD instructions clearly and professionally.
• Collect required updates from departments and consolidate them for the CMD.
• Ensure important commitments do not get missed between departments.

Strategic Initiative Tracking

• Track important CMD-led projects, expansion initiatives and management priorities.
• Maintain a simple status dashboard for key initiatives and pending actions.
• Follow up with responsible owners and flag delays, risks or dependencies.

Communication & Documentation

• Draft professional emails, letters, messages and internal communication on behalf of the CMD.
• Maintain organised records of meetings, important documents, presentations and correspondence.
• Ensure sensitive information is handled with complete confidentiality.

Stakeholder Coordination

• Coordinate meetings and follow-up with business partners, consultants, banks, vendors and important guests.
• Represent the CMD office with professionalism, courtesy and discipline.

Key Result Areas (KRAs)

• Effective management of CMD calendar and priorities.
• Timely closure of CMD action points and decisions.
• Accurate meeting documentation and follow-up.
• Smooth coordination between CMD and departments.
• Regular tracking of important business and strategic initiatives.
• Timely availability of relevant information for CMD reviews and decisions.
• Professional documentation and confidential handling of information.

Required Competencies:

• High ownership and strong follow-through.
• Excellent planning, coordination and organisation.
• Clear written and verbal communication.
• Professional maturity and ability to deal with senior stakeholders.
• Strong attention to detail and problem-solving ability.
• Confidentiality, discretion and trustworthiness.
• Ability to work calmly with changing priorities and deadlines.

Qualification & Experience:

• Graduate in Business Administration, Management, Commerce, Hospitality or a relevant discipline.
• MBA / Postgraduate qualification will be preferred.
• 5-10 years of relevant professional experience preferred.
• Prior experience supporting a CMD, CEO, MD, Director or senior business leader will be an advantage.
• Experience in hospitality, restaurant chains, retail or multi-location businesses will be preferred.

Skills

• Good command of Microsoft Word, Excel and PowerPoint.
• Email and calendar management.
• MIS, reporting and presentation preparation.
• Digital documentation and file management.
• Comfort with online meeting and productivity tools.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person