Executive Assistant (12-month fixed term contract)

• Executive Assistant to Executive Director
• Play a critical role in the built environment by uplifting lives, creating regenerative environments and advancing industries
• Environment where collaboration and innovation are encouraged
• Can be full-time or part-time (4 days a week)

Create futures worth inheriting with Robert Bird Group (RBG) and the SJ Group.

About Robert Bird Group (RBG)

Robert Bird Group, a member of the SJ Group, is a leading structural, civil and specialist global consulting engineering firm committed to delivering each client’s vision through the relentless pursuit of engineering excellence across all projects.

We strive for ‘good to great design’ by transforming inspiring concepts into buildable designs using our innovative, collaborative and proactive approach.

The Role

We are seeking a talented Executive Assistant to provide high-level support to the Executive Director on a 12-month fixed-term contract. This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Proactively manage administrative activities to ensure the leadership team receives effective and efficient support.
• Manage executive priorities across multiple workstreams and proactively identify, coordinate and resolve competing demands. Ensure tasks are carried out professionally, effectively and efficiently, and in accordance with company standards, policies and guidelines.
• Act as a representative of the leadership team and ensure professional conduct when communicating internally and externally.
• Collaborate strategically with the leadership team to ensure support activities are aligned with organisational goals and priorities. Prepare executive summaries, briefing notes, presentations and other materials to support decision-making and communication.
• Support leadership activities through information gathering, coordination and preparation of materials relating to budget management, business planning and resource planning. Ensure an appropriate level of personal presentation is maintained for the professional environment.
• Maintain and control the filing of documents and data associated with the role.
  Comply with all RBG Health & Safety (H&S) policies and procedures.

About You

• Previous experience working in a senior administrative role within a professional office environment.
• Excellent verbal and written communication skills.
• Intermediate to advanced skills in using the Microsoft Office suite, as well as publishing and creative software.
• Strong organisational and time-management skills, with the ability to adapt to the needs of the business when required.
• Strong attention to detail, accuracy and problem-solving skills.
• Excellent interpersonal skills and the ability to work effectively in a diverse environment.
• Ability to demonstrate initiative.
• Ability to work autonomously, take direction and work as part of a team.
• Intermediate to advanced computer skills and digital literacy.
• Ability to work well under pressure, adapt to shifting priorities and manage multiple tasks simultaneously while maintaining high-quality outcomes.
• Strong problem-solving skills and the ability to proactively identify solutions.
• Experience supporting senior executives in a fast-paced professional environment.
• Ability to manage confidential and commercially sensitive information.

RBG is committed to building a diverse, inclusive and gender-equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines. We provide a supportive and flexible working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their careers.

How to Apply

To apply, click on the "Apply Now" link and follow the prompts. Alternatively, for a confidential discussion regarding this opportunity, please contact Awestha Momand at [email protected].

All recruitment activities go through our internal Resourcing function and currently, this role does not require agency input. Please do not forward resumes directly to RBG employees or managers; we do not accept unsolicited resumes and are not responsible for any associated fees