Executive Assistant - 12 month initial contract

About Us - WAMPAC

The WA Mirning People Aboriginal Corporation (WAMPAC) represents the WA Mirning People, the Traditional Owners of Mirning Country across land and sea in Western Australia.

Through strong partnerships and culturally informed governance, WAMPAC plays a critical role in land management, cultural heritage protection and caring for Country that protect WA Mirning Country, support ranger programs and strengthen outcomes for WA Mirning People now and into the future.

WAMPAC works in close partnership with community, government agencies and technical specialists to achieve strong, culturally informed outcomes for WA Mirning People.

About the Role

The Executive Assistant is a pivotal support role within WAMPAC, providing high-level administrative and governance support to the CEO and Board. Reporting to the CEO, this role is responsible for ensuring smooth executive operations, effective Board coordination and seamless stakeholder engagement across a dynamic and evolving environment. We are a small Aboriginal Corporation with a big heart!

You will manage the CEO’s diary and communications, coordinate Board and committee meetings, arrange travel and accommodation, prepare agendas and papers, take accurate minutes, and support governance and compliance activities. This is a full-time position based in Perth, with regular regional travel and flexibility to attend Board meetings and events outside standard hours.

 The role requires exceptional organisation, sound judgement, discretion and the ability to manage competing priorities while maintaining professionalism, confidentiality and alignment with WAMPAC’s standards, policies and procedures.

Key Responsibilities

• Prepare Board and committee meeting agendas, papers and supporting documentation.
• Coordinate Board travel, accommodation and meeting logistics.
• Take accurate minutes for Board and CEO meetings and maintain related records.
• Manage the CEO’s diary, appointments, travel and day-to-day administrative support.
• Act as a key point of contact for CEO communications and prepare correspondence and briefing documents.
• Coordinate AGM, community meetings, stakeholder engagements and internal events.
• Maintain accurate filing systems, support compliance activities, assist with annual audit preparation and manage review calendars for relevant policies and procedures.

About You

You are a highly organised, professional and discreet administrative specialist who thrives in a busy environment and can confidently support senior leaders, Board processes and stakeholder engagement. Beyond the highly tuned skillset, you will have an authentic love for people, diversity and helping others.  You will exemplify care and patience, knowing that as a 100% member nominated Board, some Directors require additional administrative and scheduling support.

 You will bring:

• Previous experience supporting senior executives, Boards or senior leadership teams.
• Strong planning and executing for essential Board calendar activities.
• Demonstrated experience in minute-taking, governance support and handling confidential information.
• Excellent organisational, time management and prioritisation skills, with strong attention to detail.
• Strong interpersonal, verbal and written communication skills, with the ability to communicate sensitively and effectively with Aboriginal and/or Torres Strait Islander people.
• Advanced proficiency in Microsoft Office Suite and confidence managing records, documents and administrative systems.

Essential Requirements:

• National Police Clearance (less than 3 months old).
• Capacity to travel and work in remote and interstate locations for short periods.
• Flexibility to support the corporation during out-of-hours Board meetings and events (on occasion).

Why Join us at WAMPAC?

• Make a genuine difference caring for WA Mirning Country
• Work in a culturally strong, community-led organisation
• Flexible full-time role supporting work–life balance
• Opportunity to lead meaningful programs on Country
• Enjoy above average remuneration & benefits
• We are a supportive, flexible employer of choice

Apply Now!

To apply, send your application addressing the Key Responsibilities and Requirements here in Seek or direct your applications to [email protected] We will commence shortlisting immediately and will close the advert once a candidate has been selected!

WAMPAC is an Equal Employment Opportunity provider and understands the importance of diversity and inclusion. We recognise that everyone has the right to an unbiased, safe and productive environment and to be treated with dignity and respect. We welcome applications from all people regardless of age, gender, ethnicity, cultural background, disability or sexual orientation. Aboriginal and Torres Strait Islander people are encouraged to apply.