Executive Assistant (90th Anniversary Celebration)

OFFICE OF THE VICE PRESIDENT (ADMINISTRATION AND DEVELOPMENT)

Executive Assistant (90th Anniversary Celebration) (Ref. 260820008-IE)

Duties

The Hong Kong Polytechnic University will celebrate its 90th Anniversary through a series of strategic initiatives designed to strengthen the University’s reputation, stakeholder engagement, brand positioning, partnerships and long-term development.

The appointee will provide administrative and logistical support for the planning and implementation of the University’s 90th Anniversary Celebration.

The appointee will be required to:

(a) provide administrative and logistical support to the 90th Anniversary Celebration team, including maintaining records and documents, arrangement for official events or visits, etc;

(b) support the organisation of anniversary-related events and activities, including registration arrangements, invitation management, RSVP tracking, venue setup and on-site logistics;

(c) assist in liaison with internal departments, external vendors, contractors and service providers on routine administrative and operational matters related to anniversary programmes and events;

(d) support procurement and purchasing activities, including preparing quotations, purchase requisitions, payment documents and inventory records for souvenirs, promotional materials and event-related supplies;

(e) assist in maintaining anniversary-related webpages, digital content, photographs and programme records; and

(f) perform any other duties as assigned by the Vice President (Administration and Development) or his delegates.

The appointee may be required to work outside normal office hours and on Saturdays, Sundays and public holidays when necessary.

Qualifications

Applicants should have:

(a) a recognised degree or an equivalent qualification;

(b) at least three years of relevant administrative, project support or event support experience, preferably gained in higher education institutions, public sector organisations or sizeable organisations;

(c) good organisational and coordination skills, with the ability to handle multiple tasks and meet deadlines;

(d) good interpersonal and communication skills and the ability to work effectively with different stakeholders;

(e) proficiency in PC applications, including MS Word, Excel, PowerPoint and Chinese word processing;

(f) a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(g) a strong sense of responsibility, attention to detail and the ability to work as a team player; and

(h) the ability to work under pressure and willingness to work outside normal office hours when required.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 3 September 2026 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics\_for\_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal\_opportunities\_diversity\_and\_inclusion/.