Executive Assistant, Admin Assistant, Secretary

We are seeking a professional, proactive, and detail-oriented Secretary to provide comprehensive secretarial and administrative support for a multinational bank. This role requires strong organisational skills, the ability to manage multiple priorities, and a high level of professionalism when interacting with both internal and external stakeholders.

Key Responsibilities

• Manage complex calendars and coordinate internal and external meetings, including venue booking, meeting preparation, and logistical arrangements.
• Coordinate client-facing meetings and events, including invitation management and communication with external parties.
• Arrange business travel, including flight and accommodation bookings, itinerary preparation, and approval coordination. Frequent support for regional travel arrangements may be required.
• Prepare and submit expense claims, staff reimbursements, and vendor invoices in a timely and accurate manner.
• Support employee onboarding and offboarding processes, including system access requests, equipment coordination, workstation setup, and related administrative arrangements.
• Provide logistical support for business visitors, including office access, workspace arrangements, and hospitality coordination.
• Assist with team events, business initiatives, and other ad hoc projects as required.

Requirements

• Degree holder or equivalent qualification.
• Minimum 3-5 years of secretarial, executive assistant, or administrative support experience, preferably within banking, financial services, or a corporate environment.
• Proficient in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Fluent in English and Chinese (Cantonese and Mandarin preferred).