Executive Assistant/ Admin Head

Role & responsibilities

About the Role

We are looking for a proactive, organized, and dependable Executive Assistant to support senior management in day-to-day business operations, coordination, follow-ups, client communication, and special assignments.

Key Responsibilities

Assist management with day-to-day business and administrative activities.

Coordinate with clients, team members, and external stakeholders.

Manage schedules, meetings, follow-ups, and important communications.

Maintain proper records, documents, reports, and task trackers.

Assist with finance, accounting, and business-related activities.

Track pending tasks and ensure timely completion and follow-up.

Identify problems and take initiative to find practical solutions.

Prepare basic MIS reports, presentations, and management updates.

Handle confidential business and financial information professionally.

Coordinate with multiple teams and clients and ensure timely follow-ups.

Support management in special projects, meetings, and business assignments.

Be willing to travel for business meetings, client visits, and official requirements.

Be flexible to attend important or urgent calls beyond regular working hours, including late-night calls when required.

Candidate Requirements

Finance/Accounting background preferred B.Com, M.Com, CA Inter, MBA Finance, or similar qualification.

Excellent verbal and written communication skills.

Strong problem-solving and analytical skills.

Highly organized and systematic in managing tasks and information.

Strong sense of accountability and ownership for assigned responsibilities.

Ability to prioritize multiple tasks and meet deadlines.

Proficiency in MS Excel, Word, PowerPoint, and email communication.

Ability to work independently with minimal supervision.

Professional attitude, discretion, and attention to detail.

Willingness to travel as and when required.

Flexibility to handle urgent communications/calls outside normal working hours when required.

Female candidates will be preferred.

Prior experience as an Executive Assistant, Finance Executive, Accounts Executive, or similar role will be an advantage.