Executive Assistant / Administrative Assistant

DEPARTMENT OF CIVIL AND ENVIRONMENTAL ENGINEERING

Executive Assistant / Administrative Assistant (Ref. 260923014-IE)

Duties

The appointee will be required to:

(a) provide support to the marketing activities of the Department, including preparation of promotional leaflets and updating of brochures and newsletters;

(b) assist in all kinds of departmental events, including the Department’s anniversary celebration activities, secondary school visits, Information Day, Graduation Ceremony, student orientation, departmental retreats, workshops, seminars and conferences, and prepare promotion posters of the related activities;

(c) maintain social media accounts and general inquiry accounts;

(d) assist in souvenir development, including visual design, vendor sourcing, procurement, and inventory control;

(e) assist in organising meetings and events, including setup of online meetings and interviews;

(f) maintain departmental e-directory, staff and student intranets;

(g) assist in data management and report compilation;

(h) render support to office administration and daily operation of the Department; and

(i) perform any other duties as assigned by the Head of Unit or his/her delegates.

Qualifications

Applicants for the Executive Assistant post should have a recognised degree, preferably with some relevant work experience.

Applicants for the Administrative Assistant post should have five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics.

For both posts, applicants should also:

(a) have a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(b) have proficiency in computer skills, including the use of Internet, social media platforms and MS Office applications, i.e. Chinese word processing, Excel, PowerPoint, and Outlook;

(c) have practical knowledge of graphic design and multimedia tools (e.g., Canva, Adobe Photoshop, Adobe Illustrator);

(d) be pleasant and have a positive attitude in customer service; and

(e) be able to work in a team, and have good communication, interpersonal and organisational skills.

Preference will be given to those with relevant work experience in tertiary institutions or similar organisations.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on
30 September 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics\_for\_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal\_opportunities\_diversity\_and\_inclusion/.