Executive Assistant & Administration

About the role

The Executive Assistant & Administration provides high-level administrative and operational support to senior executives, ensuring smooth daily operations, proactive planning, and effective communication across the organization. The role is also responsible for office management, visitor management, and travel coordination, ensuring an efficient, professional, safe, and welcoming workplace for employees and local and international visitors.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments
• Arrange domestic and international travel, including itineraries, accommodation, transportation, and other logistics
• Serve as the primary point of contact between executives and internal and external stakeholders
• Follow up with relevant stakeholders to ensure timely responses and completion of agreed actions
• Oversee day-to-day office operations to ensure a safe, organized, efficient, and professional working environment
• Coordinate office facilities, maintenance, cleaning, security, reception, meeting rooms, and other workplace services
• Manage office supplies, stationery, equipment, pantry items, and other administrative resources
• Manage vendor relationships, service agreements, quotations, purchase requests, purchase orders, and invoice follow-ups
• Monitor office-related expenses and support budget planning and cost control
• Manage end-to-end visitor arrangements, including agenda planning, meeting-room bookings, transportation, hotel reservations, meal planning, and onsite logistics

Qualifications

Education & Experience

• Bachelor’s degree in Business Administration, Management, Hospitality, or a related field.
• Three to five years of experience as an Executive Assistant, Office Administrator, Office Manager, or in a related role.
• Demonstrated experience in office operations, facilities coordination, vendor management, visitor management, and travel arrangements.
• Experience working in a multinational company or manufacturing environment is an advantage.
• Experience with systems such as Microsoft Office, Concur, SAP, or similar platforms is preferred.

Skills & Competencies

• Excellent verbal and written communication skills in Thai and English.
• Strong organizational, planning, and time-management skills.
• High attention to detail with the ability to manage multiple priorities.
• Strong interpersonal skills and a professional presence.
• Ability to maintain confidentiality and manage sensitive information.
• Strong coordination, negotiation, and vendor-management skills.
• Proactive, resourceful, and solution-oriented mindset.
• Strong service orientation and ability to create a positive employee and visitor experience.
• Ability to work independently and collaborate effectively across functions.
• Flexible and adaptable, with a positive “can-do” attitude.