Executive Assistant & Administration Executive

Job Description – Executive Assistant & Administration Executive

Location: Hazra, Kolkata
Employment Type: Full-Time
Department: Executive Office / Administration
Compensation: 6–7 LPA

Role Overview

We are looking for a well-groomed, articulate, and highly organised professional to join our Corporate Office in Hazra, Kolkata in a combined Executive Assistant & Administration Executive role.

The position will involve providing effective executive assistance, office administration, coordination, and operational support to senior management while ensuring the smooth and professional functioning of the corporate office.

The ideal candidate should have excellent command over spoken and written English, strong communication skills, a professional personality, and the ability to manage multiple responsibilities with discretion and efficiency.

Key Responsibilities
Executive Assistant Responsibilities
Provide day-to-day administrative and executive support to senior management.
Manage and maintain calendars, appointments, meetings, and schedules.
Coordinate internal and external meetings, calls, and appointments.
Handle professional correspondence, emails, letters, and communications.
Prepare and maintain reports, presentations, documents, trackers, and MIS as required.
Coordinate with internal departments and external stakeholders for timely follow-ups and closures.
Assist in travel arrangements, meeting logistics, and other executive requirements.
Maintain confidential documents and information with a high level of discretion.
Track important tasks, commitments, and follow-ups on behalf of senior management.
Support senior management with day-to-day coordination and administrative requirements.
Administration Responsibilities
Ensure smooth and efficient day-to-day functioning of the corporate office.
Coordinate with vendors, service providers, building management, and other external agencies.
Manage office supplies, stationery, pantry requirements, and general administrative needs.
Coordinate maintenance, housekeeping, security, and other office-related services.
Maintain administrative records, documents, registers, and trackers.
Assist with vendor coordination, quotations, bills, invoices, and administrative documentation.
Support arrangements for meetings, visitors, events, and official requirements.
Monitor office facilities and ensure issues are followed up and resolved promptly.
Coordinate with various departments for administrative and operational requirements.
Assist management with any other office administration or coordination activities as required.
Key Skills & Competencies
Extremely fluent in English – mandatory, both spoken and written.
Excellent verbal and written communication skills.
Strong interpersonal and stakeholder-management skills.
Professional, polished, and well-groomed personality.
Strong organisational and time-management abilities.
Ability to multitask and manage priorities effectively.
Good follow-up and coordination skills.
Proficiency in MS Office – Word, Excel, PowerPoint, Outlook/email.
Strong attention to detail and accuracy.
Ability to handle confidential and sensitive information professionally.
Proactive, responsible, and solution-oriented approach.
Ability to work independently with minimal supervision.
Strong administrative and documentation skills.
Candidate Profile

The ideal candidate should be a mature, confident, articulate, and professionally presented individual who can comfortably interact with senior management, employees, clients, vendors, and external stakeholders.

Candidates from backgrounds such as Executive Assistance, Administration, Office Management, Corporate Coordination, Front Office, Hospitality, Guest Relations, or similar professional environments may be considered, provided they demonstrate strong communication and organisational capabilities.

Important Requirement

Excellent English communication is a critical requirement for this position. The candidate must be highly comfortable communicating in English in professional conversations, emails, meetings, and day-to-day interactions with senior stakeholders.

Compensation & Location

CTC: 6–7 LPA
Location: Hazra, Kolkata
Work Environment: Corporate Office