Executive Assistant & Administration Manager

Key Responsibilities

• Provide comprehensive executive and secretarial support, including calendar management, meetings, correspondence, reports and action-item follow-ups.
• Manage end-to-end domestic and international business travel, including visas, bookings, approvals and travel management tool.
• Oversee office administration, facilities, workplace services, maintenance, safety and infrastructure.
• Manage vendors, contracts, procurement, budgets and administrative cost optimisation.
• Coordinate leadership visits, town halls, conferences and other corporate events.
• Partner with internal functions and external stakeholders to deliver efficient, responsive administrative services.
• Demonstrate proficiency in managing international stakeholders and communicating effectively with global teams and senior leadership.
• Overseas exposure and international work experience will be a strong advantage, particularly in supporting global leadership, coordinating cross-border activities, and working in a multinational business environment.

What We’re Looking For

• 12–15 years of relevant experience in executive assistance, administration and/or facilities management.
• Proven experience supporting senior leadership or C-suite executives.
• Strong expertise in corporate travel management, vendor coordination and office facilities.
• Excellent organisational, communication and stakeholder management skills.
• High levels of discretion, integrity, attention to detail and the ability to manage competing priorities independently.
• Proficiency in MS Office; experience in a multinational corporate environment and travel management platforms will be an advantage.

The Ideal Candidate: A dependable, hands-on professional who combines excellent executive support with strong operational ownership, sound judgement and a continuous-improvement mindset.