Executive Assistant & Administrative Associate

Location: New Delhi

Job Summary

This job role has two main focus areas:

• (1) Being an executive assistant to senior leadership which includes managing calendars, scheduling meetings and ensuring a smooth workflow of upper level management
• (2)This role will also require you to support the day-to-day administrative and office operations of the organisation. This includes travel and accommodation coordination, attendance management and vendor coordination. The role requires strong organisational skills, reliability and the ability to coordinate smoothly with internal teams, vendors, service providers and media/design partners.

Role Summary

• Calendar management time management of multiple senior leaders, including proactively managing internal priorities against external stakeholder demands
• Stakeholder correspondence management, including drafting, proofreading, and managing official correspondence (letters to ministries, DCs, CMs, donor agencies) with zero factual/protocol errors.
• Document information management of sensitive files, including MoUs, donor agreements, board papers, policy drafts.
• Coordinate travel and accommodation bookings for staff, including flights, trains and hotel stays.
• Manage staff attendance records and related administrative tracking.
• Support asset management, including maintaining records of office equipment and IT assets.
• Vendor management, including identifying and selecting vendor and media personnel for Op-eds and related publications.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.