Executive Assistant & Business Development Associate

Executive Assistant & Business Development Associate

Location: Sodala, Jaipur, Rajasthan
Job Type: Full-time
Work Mode: In-office
Joining: Immediate / ASAP
Salary: ₹70,000 – ₹80,000 per month

Job Summary

We are looking for an experienced and proactive Executive Assistant & Business Development Associate to support senior-level executive activities while also taking ownership of business development support, market research, lead generation and client coordination.

The ideal candidate should have excellent English communication skills, strong organisational abilities, professional client-handling skills and the ability to work independently in a fast-paced environment.

The role involves working with international counterparts and hosting visitors from Japan, so professionalism, attention to detail and strong coordination skills are essential.

Key ResponsibilitiesExecutive Assistance

• Manage calendars, appointments, meetings and schedules.
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas and track action items.
• Arrange flights, hotels, cabs, restaurants, venues and conference rooms.
• Maintain confidentiality of commercial and personal information.
• Handle time-sensitive requirements, including occasional early morning/evening coordination.

Visitor & Travel Coordination

• Plan and manage complete itineraries for international visitors, particularly visitors from Japan.
• Coordinate airport transfers, hotels, meetings, meals, local transportation and site visits.
• Accompany visitors to meetings and site visits in Jaipur and other locations in India when required.
• Travel independently for meetings, events and client visits when required.
• Anticipate potential issues and arrange backup plans.

Business Development Support

• Conduct online market research to identify target companies, industries and decision-makers.
• Identify and research potential B2B prospects.
• Build and maintain structured prospect databases.
• Conduct cold calling and cold emailing to generate business opportunities.
• Follow up with existing prospects and business contacts.
• Schedule meetings with prospective clients.
• Prepare company profiles, background notes and meeting briefs.
• Maintain accurate records of leads, interactions and follow-ups.

Research & Reporting

• Research competitors, markets and industry developments.
• Prepare clear and concise research summaries.
• Maintain Excel/Google Sheets trackers and databases.
• Prepare meeting minutes and follow-up action points.
• Submit daily reports covering outreach, meetings, follow-ups and research activities.
• Provide regular updates on completed and pending tasks.

Required Skills & Qualifications

• 8–15 years of professional experience in Executive Assistance, Business Development, Client Servicing, Sales Support, Operations or a similar role.
• Excellent spoken and written English communication skills.
• Strong organisational, coordination and planning abilities.
• Comfortable and confident with cold calling and cold emailing.
• Strong proficiency in MS Excel / Google Sheets, PowerPoint, email and calendar management tools.
• Experience with CRM/database management will be an advantage.
• Practical experience using AI tools such as ChatGPT, Claude, Gemini or similar tools.
• Strong follow-up and task-management skills.
• Ability to work independently and take ownership of responsibilities.
• Willingness to travel at short notice.
• Must be based in Jaipur and willing to work from the Sodala office on a daily basis.

Preferred Qualifications

• Previous experience working with international clients or organisations.
• Experience in B2B sales, lead generation or market research.
• Japanese language knowledge at any level will be an advantage.
• Experience coordinating international visitors or business delegations.

Ideal Candidate

The ideal candidate is:

• Proactive and self-driven.
• Highly organised and detail-oriented.
• Fast at planning and execution.
• Professional while dealing with clients and international visitors.
• Strong at follow-ups and closing pending tasks.
• Comfortable using technology and AI tools to improve productivity.
• Flexible and willing to support time-sensitive business requirements.

Compensation

₹70,000 – ₹80,000 per month

How to Apply

Interested candidates who meet the above requirements can apply with their updated CV.

Candidates with 8–15 years of relevant experience and excellent English communication skills are encouraged to apply.

Pay: From ₹75,000.00 per month

Benefits:

• Cell phone reimbursement

Work Location: In person