Executive Assistant & Business Operations Coordinator

About Digital Mobility

Digital Mobility Inc. (DMI) is a Canadian technology company developing innovative software and technology solutions for law enforcement, public safety, government, and enterprise organizations.

We work with clients and partners across North America, Europe, and the Middle East and are continuing to expand internationally.

We are looking for a highly organized, resourceful, and proactive Executive Assistant & Business Operations Coordinator to work directly with our CEO.

This is not a traditional administrative assistant position. While calendar management, scheduling, and travel coordination are part of the role, we are looking for someone who is comfortable conducting research, preparing executive briefings, coordinating business activities, and independently following up on priorities.

What You Will Do

Executive & Administrative Support

• Manage the CEO's calendar and coordinate meetings across multiple international time zones
• Organize virtual and in-person meetings with clients, partners, advisors, and other stakeholders
• Coordinate business travel, including flights, hotels, ground transportation, itineraries, and conference arrangements
• Maintain an organized list of priorities, commitments, follow-ups, and outstanding action items
• Assist with correspondence, document preparation, and general executive administration

Business & Client Research

• Research prospective clients, partners, distributors, and organizations
• Research companies and individuals ahead of important meetings
• Identify relevant decision-makers and key contacts within target organizations
• Research markets, industry developments, conferences, and potential business opportunities
• Prepare concise briefing documents for the CEO before meetings and business trips
• Assist with research related to government procurement opportunities, tenders, and RFIs

Business Operations & Coordination

• Follow up internally and externally on outstanding action items and commitments
• Coordinate activities between the CEO and members of the sales, product, technology, and marketing teams
• Help maintain CRM information, opportunity records, meeting notes, and next steps
• Assist with conference planning, including attendee research, meeting coordination, registrations, and logistics
• Organize business documents and maintain structured digital records
• Help ensure important deadlines, follow-ups, and commitments are not missed

Who We Are Looking For

We are looking for someone who is:

• Highly organized and dependable
• Proactive and comfortable working independently
• An excellent researcher who knows how to find and summarize information quickly
• Able to understand business context rather than simply follow instructions
• Comfortable communicating professionally with senior executives and external stakeholders
• Able to manage multiple priorities without constant supervision
• Detail-oriented while still understanding the bigger picture
• Comfortable working with technology and learning new software
• Experienced using modern AI tools to improve research, organization, and productivity
• Interested in technology, international business, and working in a fast-moving entrepreneurial environment

Experience

Previous experience in executive assistance, business operations, project coordination, consulting, sales operations, account management, research, or a similar professional role would be beneficial.

We care more about intelligence, initiative, communication skills, and judgment than a specific job title or number of years of Executive Assistant experience.

Requirements

• Excellent written and spoken English
• Based in Europe and able to work primarily within European business hours
• Strong online research skills
• Strong Microsoft Office suite
• Comfortable working remotely and independently
• Reliable internet connection and professional home working environment
• Ability to handle confidential business information with discretion

Experience with CRM platforms, LinkedIn research, project management tools, AI tools, or technology companies would be considered an advantage.

Working Arrangement

• Remote
• Approximately 20 hours per week
• Monday to Friday
• Flexible working arrangement, but regular availability during European business hours is required
• Occasional coordination outside normal European hours may be required due to our operations in Canada and the Middle East
• Potential for the position to expand in responsibilities and hours over time

Compensation

Competitive monthly compensation based on experience, qualifications, and location.

How to Apply

Please submit your CV in English together with a short introduction explaining why this position interests you.

Job Type: Part-time

Pay: 3,150.00RON - 4,200.00RON per month

Expected hours: 20.0 – 30.0 per week

Work Location: Remote