Executive Assistant and Digital Coordinator

Discover your 100% YOU with Beepo!

Position: Executive Assistant and Digital Coordinator

Location: Mabalacat City, Pampanga, Philippines

Work setup & shift: Hybrid | Day Shift

What's in it for you?

Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)

Employee Referral Program

Work Life Balance

Duties & Responsibilities:

Executive & Administrative Support

• Act as the right hand to the Co-Founder and CEO, managing day-to-day tasks, priorities, and follow-ups across multiple businesses
• Turn verbal instructions, meeting notes, Slack messages, and emails into clear, trackable action items
• Track outstanding tasks and proactively follow up with relevant people to ensure nothing falls through the cracks
• Provide general executive assistance, including research, documentation, and correspondence

Project & Task Coordination

• Manage and maintain task boards, project roadmaps, and workflows in ClickUp (or similar tools)
• Build and maintain development roadmaps under the Founder's guidance
• Translate rough ideas and verbal briefs into clear, actionable tasks for internal team members or external partners
• Coordinate with salespeople, agencies, designers, and developers to keep projects moving

Digital & Creative Tasks

• Create and edit content using Canva, with some involvement in Figma as needed
• Update and maintain websites on platforms such as Framer, Squarespace, or Webflow
• Organize and manage social media content and scheduling
• Support blog updates and other digital content as required

Cross-Business Support

• Provide support across multiple ventures (including Amped, Menuzen, and other businesses/projects)
• Adapt quickly to shifting priorities and jump between different types of work as needed
• Potential to expand support to other senior leaders within the business over time

Essential Skills & Experience:

• Proven experience in an Executive Assistant, Chief of Staff, Digital Coordinator, or similar hybrid support role
• Strong design/creative skills
• Strong project/task management skills, with hands-on experience using tools like ClickUp or equivalent
• Working knowledge of Canva; familiarity with Figma is a plus
• Experience updating or managing websites on platforms such as Framer, Squarespace, or Webflow
• Experience coordinating with external stakeholders (agencies, designers, developers, vendors)
• Ability to quickly learn and adapt to new systems, tools, and platforms
• Strong written English and professional communication skills
• Comfortable with general research, documentation, and reporting tasks

Competencies / Personality Traits

• Highly organized and task-oriented, with strong attention to detail

• Excellent at following up and closing open loops without being prompted

• Proactive and ownership-driven - takes initiative rather than waiting for instructions

• Fast learner, able to pick up new systems, tools, and working styles quickly

• Confident communicator, comfortable liaising with a wide range of stakeholders

• Resourceful and technically confident, able to problem-solve independently

• Trustworthy and reliable - someone the Founder can depend on as a go-to person

• Flexible and adaptable, comfortable shifting between different types of work as priorities change

• Strong follow-through - this is the single most critical trait for the role

ABOUT BEEPO

Beepo is a Probe Group company, a full service Australian owned outsourcing company, with a team of 15,000 across 6 countries - the largest and most diverse Australian owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.