Executive Assistant & Event Manager

About the Role

Our client, a premier international group in Hong Kong, is seeking a high-caliber, dynamic, and proactive Executive Assistant to provide comprehensive support to senior leadership.

This is a high-visibility, fast-paced role that goes beyond traditional calendar management. You will act as a key operational partner, overseeing C-suite administration, managing complex global itineraries, and taking end-to-end ownership of corporate events and high-touch executive functions.

Key Responsibilities

Executive Administration & Operations

• Provide seamless executive support to senior leadership, acting as the primary point of contact and gatekeeper.
• Manage complex, fluid schedules, prioritizing meetings, commitments, and conflict resolution across global time zones.
• Coordinate complex international travel itineraries, including flights, accommodation, visas, and ground logistics.
• Prepare, edit, and consolidate board packs, executive presentations, briefing notes, and confidential documents.
• Liaise with internal and external C-suite stakeholders, board members, and business partners with high diplomacy and discretion.

Event Coordination & Special Projects

• Plan, lead, and execute high-profile corporate events, executive dinners, board meetings, and internal group gatherings.
• Handle end-to-end event logistics, including venue sourcing, vendor negotiations, budget tracking, catering, and on-site execution.
• Drive operational and special projects to streamline daily executive functions and improve office administrative processes.

Key Requirements

• Experience: 8-15+ years of executive support experience assisting senior leaders within a multinational corporate environment.
• Event Management: Proven track record of independently organizing small-to-large corporate and private executive events.
• Languages: Exceptional verbal and written communication skills in English, Cantonese, and Mandarin.
• Core Capabilities: Superior organizational skills, high attention to detail, and the ability to multitask effectively under pressure.
• Mindset: Proactive, energetic, solution-oriented, with high emotional intelligence and strong executive presence.

What's on Offer

• Competitive remuneration package with annual bonus and comprehensive medical coverage.
• Dynamic, professional, and collaborative workplace culture.
• High-impact exposure alongside key executive leadership.

How to Apply

If you bring the required expertise, high energy, and passion for executive operations, we would love to hear from you.

Please submit your updated resume directly or reach out to Christine Tong at [email protected] for a confidential discussion.