Executive Assistant & Events Coordinator

Executive Assistant & Events Coordinator
Ethereal Events | Dubai, UAE
Salary: AED 3,000 per month

Ethereal Events is seeking a proactive, highly organised Executive Assistant with a strong administrative background and previous experience working for an events company.

This hands-on role supports the Founder and team across administration, client communications, wedding and event planning, and on-site coordination. The ideal candidate takes initiative, anticipates needs, and follows tasks through to completion.

Key Responsibilities

• Manage the Founder’s calendar, meetings, appointments, and daily priorities.
• Handle emails, calls, WhatsApp communications, and client enquiries professionally.
• Coordinate with clients, venues, suppliers, and vendors, ensuring timely follow-ups.
• Assist with venue research, availability checks, site visits, and wedding and event planning.
• Create polished presentations, proposals, mood boards, and other materials using PowerPoint and Canva.
• Maintain Excel trackers for budgets, quotations, payments, supplier details, guest lists, and timelines.
• Request and compare supplier quotations and track bookings and confirmations.
• Prepare meeting notes, event schedules, checklists, and planning documents.
• Support event setup, venue coordination, and on-site operations.
• Maintain organised files and handle confidential information with discretion.
• Provide day-to-day administrative support across the business.

Requirements

• Previous experience with an events or wedding planning company is essential.
• Experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Strong proficiency in Excel, PowerPoint, Word, and Canva.
• Excellent written and spoken English.
• Strong organisation, attention to detail, and time management skills.
• Ability to multitask, work independently, and manage changing priorities.
• A professional, resourceful approach and consistent follow-through.
• Flexibility to support evening and weekend events when required.
• UAE driving licence.

Pay: AED2,000.00 - AED3,000.00 per month

Work Location: In person