Executive Assistant & Front Office Coordinator

Job Summary:

As the Executive Assistant & Front Office Coordinator, you will serve as the first point of contact for

visitors and clients, creating a professional and welcoming atmosphere at our Pune office. In addition to

managing the front desk, you will provide high-level administrative support to the Founder & COO,

coordinate internal operations, and assist with office tasks. This dynamic role requires a proactive

individual with strong communication skills and exceptional attention to detail.

Key Responsibilities:

Secretarial Responsibilities:

o Manage daily calendars, personal appointments, corporate events, and travel arrangements for

the Founder & COO

o Record minutes of the meeting and assist the founders with follow up actions.

o Assist the founders with emails, reports, presentations, and other documentation.

o Perform online shopping and handle personal errands on behalf of the Founder.

o Organize and coordinate domestic/international tickets, hotels, and other travel support for the

Founders.

o Handle confidential documents and sensitive business information with utmost integrity.

Front Office & Visitor Management:

o Welcome and assist guests and clients with warmth and professionalism.

o Maintain an organized, clean, and presentable reception & lobby area.

o Direct incoming calls, visitors, and inquiries to the appropriate team members.

o Liaison with Cybercity building security, vendors, and facilities management teams.

o Maintain records for all inward and outward mail, couriers, and register logs.

Key Skills & Other Traits:

o Excellent verbal and written communication skills.

o Polished interpersonal and customer service abilities.

o Strong time management and multitasking capabilities.

o Proficiency in MS Office, familiarity with project management tools is a plus.

o Professional, mature, punctual, and detail-oriented.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person