Executive Assistant & Governance Manager

Department: Directors

Location: London

Description Overview of the role We are seeking an experienced Executive Assistant & Governance Manager to support the COO and coordinate the firm's governance activities.

This is a broad and visible role combining executive support with responsibility for the effective administration of Board, Committee and Executive governance. The successful candidate will work closely with the Legal and Compliance teams, act as a key point of contact for Non-Executive Directors and support the smooth operation of the COO's office.

The role is ideally suited to an experienced Executive Assistant with significant governance exposure, or a governance professional seeking a broader position with direct exposure to senior leadership.

Key Responsibilities Governance

• Coordinate Board, Committee and Executive Committee meetings.
• Manage the annual governance calendar.
• Prepare agendas and coordinate meeting materials.
• Collate and distribute Board and Committee packs.
• Attend meetings and prepare accurate, high-quality minutes.
• Maintain action logs and ensure follow-up of agreed actions.
• Act as a key point of contact for Non-Executive Directors.
• Maintain governance records and documentation.
• Work closely with the Legal team to support governance processes and record-keeping.

Executive Support

• Provide day-to-day support to the COO.
• Manage a complex diary and meeting schedule.
• Coordinate travel arrangements and expenses.
• Prepare briefing materials and meeting packs.
• Draft correspondence and presentations.
• Assist with project coordination and strategic initiatives.
• Support internal and external stakeholder communications.

Stakeholder Management

• Build effective relationships with Board members, Non-Executive Directors and senior management.
• Coordinate governance-related matters across Legal, Compliance, Risk and Finance.
• Support the efficient running of the COO's office.

Skills, Knowledge and Expertise

• Experience supporting a senior executive within a financial services or regulated environment.
• Experience supporting Boards, Committees or Executive Committees.
• Excellent minute-taking and written communication skills.
• Strong organisational and project management capabilities.
• Ability to manage multiple priorities and operate autonomously.
• Comfortable interacting with senior executives and Non-Executive Directors.
• High degree of professionalism, discretion and attention to detail.

Benefits We believe great people do their best work when they feel supported, rewarded, and empowered to grow. That’s why we offer a benefits package designed to support your career, wellbeing, finances, and life outside of work.

• 🌴 Time to Recharge
  • 25 days’ annual leave, plus bank holidays
  • An extra day off for your birthday
  • Holiday loyalty scheme rewarding long-term service
  • Work abroad scheme for added flexibility
• 💰 Financial Wellbeing
  • Competitive pension scheme via salary exchange
  • Annual discretionary bonus scheme (eligible after probation)
  • Financial education, planning & coaching platform
  • Interest-free Season Ticket Loan for London travel
  • Salary exchange nursery fee scheme
• 🩺 Health & Wellbeing
  • An office in-house fully equipped gym, including instructor-led classes for pilates, HYROX and more
  • Life Insurance
  • Healthcare platform including:
    • Cashback on dental, optical & physio
    • Virtual GP access
    • Mental health and stress support helplines
    • Additional wellbeing resources
• 👶 Family & Lifestyle Support
  • Enhanced parental leave
  • Cycle to work scheme
  • Flexible benefits that support everyday life
• 🚀 Growth & Career Development
  • IFX-sponsored training budget for your individual learning & development
  • Opportunities to grow within a fast-scaling international business
• 🎉 A Great Team Culture

From sporting events and pub nights to seasonal celebrations and socials, we make time to connect and celebrate together.

Diversity & Inclusion We believe that diversity and inclusion are essential to our success. We are committed to fostering a culture where everyone feels valued and respected, regardless of their background, identity or experiences. By embracing diverse perspectives and promoting equity, we aim to create an environment where all employees can perform and reach their full potential.

What’s next?

• We will review your application and come back to you as soon as possible.
• You must be eligible to work in the UK to be considered for this position.
• Full background checks will be carried out on all successful candidates.